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Teacher Email Signature Templates

A teacher's email signature should carry your name, your subject and grade level, your school, and the best way to reach you during school hours. Its quiet job is setting boundaries: parents read it to learn when you're available, not just who you are.

Below are four templates for teachers and educators, each with its own copy-paste HTML. All render live on this page. Check your district's email policy before adding a photo or outside links.

Create your signatureBrowse the templates

Copy-paste HTML · Works in Gmail, Outlook and Apple Mail · No signup needed

Copy-paste HTML

Four templates, with copy-paste HTML

Real HTML tables, not screenshots. Copy one and paste it straight into Gmail, Outlook, or Apple Mail — these render reliably in all three. Free to use, no signup and no attribution required.

Where a template has a social row, it shows all four networks so you can see how the row sits. Every part is optional in the Editor — the checklist below covers what’s worth keeping for this role.

Correspondent

Editorial
Use this template
View HTML source
<!-- eSigna editable signature -->
<table role="presentation" cellpadding="0" cellspacing="0" border="0" width="480" style="width:480px;border-collapse:collapse;font-family:Arial, Helvetica, sans-serif;font-size:14px;line-height:1.4;color:#252b2d;"><tr><td valign="top" style="font-size:0;line-height:0;vertical-align:top;padding-bottom:0px;"><table role="presentation" cellpadding="0" cellspacing="0" border="0" style="border-collapse:collapse;"><tr><td valign="top" style="font-size:0;line-height:0;vertical-align:top;padding-bottom:20px;"><span style="display:inline-block;font-size:14px;line-height:18px;font-family:Georgia, serif;color:#64716f;font-style:italic;white-space:normal;">Warm regards,</span></td></tr><tr><td valign="middle" style="font-size:0;line-height:0;vertical-align:middle;padding-bottom:20px;"><table role="presentation" cellpadding="0" cellspacing="0" border="0" style="border-collapse:collapse;"><tr><td valign="middle" width="238" style="font-size:0;line-height:0;vertical-align:middle;padding-right:25px;"><table role="presentation" cellpadding="0" cellspacing="0" border="0" width="238" style="border-collapse:collapse;width:238px;"><tr><td valign="top" style="font-size:0;line-height:0;vertical-align:top;padding-bottom:4px;"><span style="display:inline-block;font-size:27px;line-height:33px;font-family:Georgia, serif;font-weight:400;color:#252b2d;white-space:normal;">Marcus Ferreira</span></td></tr><tr><td valign="top" style="font-size:0;line-height:0;vertical-align:top;padding-bottom:4px;"><span style="display:inline-block;font-size:12px;line-height:18px;font-family:Arial, Helvetica, sans-serif;color:#64716f;white-space:normal;">7th Grade Science Teacher</span></td></tr><tr><td valign="top" style="font-size:0;line-height:0;vertical-align:top;padding-bottom:0px;"><span style="display:inline-block;font-size:11px;line-height:18px;font-family:Arial, Helvetica, sans-serif;font-weight:700;color:#8b623a;white-space:normal;">Lakeview Middle School</span></td></tr></table></td><td valign="middle" style="font-size:0;line-height:0;vertical-align:middle;padding-right:0px;padding-left:22px;border-left:1px solid #8b623a;"><table role="presentation" cellpadding="0" cellspacing="0" border="0" style="border-collapse:collapse;"><tr><td valign="top" style="font-size:0;line-height:0;vertical-align:top;padding-bottom:3px;"><span style="display:inline-block;font-size:11px;line-height:17px;font-family:Arial, Helvetica, sans-serif;color:#252b2d;white-space:normal;"><a href="mailto:mferreira@lakeview.k12.us" style="text-decoration:none;color:inherit;">mferreira@lakeview.k12.us</a></span></td></tr><tr><td valign="top" style="font-size:0;line-height:0;vertical-align:top;padding-bottom:3px;"><span style="display:inline-block;font-size:11px;line-height:17px;font-family:Arial, Helvetica, sans-serif;color:#252b2d;white-space:normal;"><a href="tel:6085550175" style="text-decoration:none;color:inherit;">(608) 555-0175</a></span></td></tr><tr><td valign="top" style="font-size:0;line-height:0;vertical-align:top;padding-bottom:0px;"><span style="display:inline-block;font-size:11px;line-height:17px;font-family:Arial, Helvetica, sans-serif;color:#8b623a;white-space:normal;"><a href="https://lakeview.k12.us" style="text-decoration:none;color:inherit;">lakeview.k12.us</a></span></td></tr></table></td></tr></table></td></tr><tr><td valign="top" style="font-size:0;line-height:0;vertical-align:top;padding-bottom:0px;"><table role="presentation" cellpadding="0" cellspacing="0" border="0" style="border-collapse:collapse;"><tr><td style="font-size:0;line-height:0;"><img src="https://esigna.app/templates/logos/teacher-cf9ca69c1a.png" alt="Company logo" width="36" height="36" border="0" style="display:block;border:0;outline:none;text-decoration:none;-ms-interpolation-mode:bicubic;width:36px;height:36px;font-family:Arial, Helvetica, sans-serif;font-size:11px;line-height:13px;color:#64716f;"></td></tr></table></td></tr></table></td></tr></table>

Northline

Essential
Use this template
View HTML source
<!-- eSigna editable signature -->
<table role="presentation" cellpadding="0" cellspacing="0" border="0" width="410" style="width:410px;border-collapse:collapse;font-family:Arial, Helvetica, sans-serif;font-size:14px;line-height:1.4;color:#252b2d;"><tr><td valign="top" style="font-size:0;line-height:0;vertical-align:top;padding-bottom:0px;"><table role="presentation" cellpadding="0" cellspacing="0" border="0" style="border-collapse:collapse;"><tr><td valign="middle" style="font-size:0;line-height:0;vertical-align:middle;padding-bottom:9px;"><table role="presentation" cellpadding="0" cellspacing="0" border="0" style="border-collapse:collapse;"><tr><td valign="middle" style="font-size:0;line-height:0;vertical-align:middle;padding-right:12px;"><table role="presentation" cellpadding="0" cellspacing="0" border="0" style="border-collapse:collapse;"><tr><td style="font-size:0;line-height:0;"><img src="https://esigna.app/templates/faces/teacher-987dc36f8c.jpg" alt="Photo" width="42" height="42" border="0" style="display:block;border:0;outline:none;text-decoration:none;-ms-interpolation-mode:bicubic;width:42px;height:42px;border-radius:7px;font-family:Arial, Helvetica, sans-serif;font-size:11px;line-height:13px;color:#64716f;"></td></tr></table></td><td valign="middle" style="font-size:0;line-height:0;vertical-align:middle;padding-right:0px;"><table role="presentation" cellpadding="0" cellspacing="0" border="0" style="border-collapse:collapse;"><tr><td valign="top" style="font-size:0;line-height:0;vertical-align:top;padding-bottom:3px;"><span style="display:inline-block;font-size:17px;line-height:21px;font-family:Arial, Helvetica, sans-serif;font-weight:700;color:#252b2d;white-space:normal;">Marcus Ferreira</span></td></tr><tr><td valign="middle" style="font-size:0;line-height:0;vertical-align:middle;padding-bottom:0px;"><table role="presentation" cellpadding="0" cellspacing="0" border="0" style="border-collapse:collapse;"><tr><td valign="middle" style="font-size:0;line-height:0;vertical-align:middle;padding-right:10px;"><span style="display:inline-block;font-size:10px;line-height:18px;font-family:Arial, Helvetica, sans-serif;color:#64716f;white-space:normal;">7th Grade Science Teacher</span></td><td valign="middle" style="font-size:0;line-height:0;vertical-align:middle;padding-right:0px;"><span style="display:inline-block;font-size:10px;line-height:18px;font-family:Arial, Helvetica, sans-serif;font-weight:700;color:#365f8c;white-space:normal;">Lakeview Middle School</span></td></tr></table></td></tr></table></td></tr></table></td></tr><tr><td valign="top" width="410" style="font-size:0;line-height:0;vertical-align:top;padding-bottom:9px;"><table role="presentation" cellpadding="0" cellspacing="0" border="0" width="410" style="border-collapse:collapse;width:410px;border-top:1px solid #365f8c;"><tr><td style="font-size:0;line-height:0;">&nbsp;</td></tr></table></td></tr><tr><td valign="middle" style="font-size:0;line-height:0;vertical-align:middle;padding-bottom:9px;"><table role="presentation" cellpadding="0" cellspacing="0" border="0" style="border-collapse:collapse;"><tr><td valign="middle" style="font-size:0;line-height:0;vertical-align:middle;padding-right:18px;"><span style="display:inline-block;font-size:10px;line-height:18px;font-family:Arial, Helvetica, sans-serif;color:#252b2d;white-space:normal;"><a href="mailto:mferreira@lakeview.k12.us" style="text-decoration:none;color:inherit;">mferreira@lakeview.k12.us</a></span></td><td valign="middle" style="font-size:0;line-height:0;vertical-align:middle;padding-right:0px;"><span style="display:inline-block;font-size:10px;line-height:18px;font-family:Arial, Helvetica, sans-serif;color:#365f8c;white-space:normal;"><a href="https://lakeview.k12.us" style="text-decoration:none;color:inherit;">lakeview.k12.us</a></span></td></tr></table></td></tr><tr><td valign="middle" style="font-size:0;line-height:0;vertical-align:middle;padding-bottom:0px;"><table role="presentation" cellpadding="0" cellspacing="0" border="0" style="border-collapse:collapse;"><tr><td valign="middle" style="font-size:0;line-height:0;vertical-align:middle;padding-right:20px;"><span style="display:inline-block;font-size:10px;line-height:18px;font-family:Arial, Helvetica, sans-serif;color:#252b2d;white-space:normal;"><a href="tel:6085550175" style="text-decoration:none;color:inherit;">(608) 555-0175</a></span></td><td valign="middle" style="font-size:0;line-height:0;vertical-align:middle;padding-right:0px;"><table role="presentation" cellpadding="0" cellspacing="0" border="0" style="border-collapse:collapse;"><tr><td valign="middle" style="font-size:0;line-height:0;vertical-align:middle;padding-right:13px;"><span style="display:inline-block;font-size:10px;line-height:18px;font-family:Arial, Helvetica, sans-serif;color:#365f8c;white-space:normal;"><a href="https://linkedin.com/in/marcusferreira" style="text-decoration:none;color:inherit;">LinkedIn</a></span></td><td valign="middle" style="font-size:0;line-height:0;vertical-align:middle;padding-right:13px;"><span style="display:inline-block;font-size:10px;line-height:18px;font-family:Arial, Helvetica, sans-serif;color:#365f8c;white-space:normal;"><a href="https://instagram.com/lakeviewscience" style="text-decoration:none;color:inherit;">Instagram</a></span></td><td valign="middle" style="font-size:0;line-height:0;vertical-align:middle;padding-right:13px;"><span style="display:inline-block;font-size:10px;line-height:18px;font-family:Arial, Helvetica, sans-serif;color:#365f8c;white-space:normal;"><a href="https://x.com/mrferreirascience" style="text-decoration:none;color:inherit;">X</a></span></td><td valign="middle" style="font-size:0;line-height:0;vertical-align:middle;padding-right:0px;"><span style="display:inline-block;font-size:10px;line-height:18px;font-family:Arial, Helvetica, sans-serif;color:#365f8c;white-space:normal;"><a href="https://facebook.com/lakeviewmiddleschool" style="text-decoration:none;color:inherit;">Facebook</a></span></td></tr></table></td></tr></table></td></tr></table></td></tr></table>

Meridian

Essential
Use this template
View HTML source
<!-- eSigna editable signature -->
<table role="presentation" cellpadding="0" cellspacing="0" border="0" width="440" style="width:440px;border-collapse:collapse;font-family:Arial, Helvetica, sans-serif;font-size:14px;line-height:1.4;color:#252b2d;"><tr><td valign="top" style="font-size:0;line-height:0;vertical-align:top;padding-bottom:0px;"><table role="presentation" cellpadding="0" cellspacing="0" border="0" style="border-collapse:collapse;"><tr><td valign="middle" style="font-size:0;line-height:0;vertical-align:middle;padding-bottom:16px;"><table role="presentation" cellpadding="0" cellspacing="0" border="0" style="border-collapse:collapse;"><tr><td valign="middle" style="font-size:0;line-height:0;vertical-align:middle;padding-right:18px;"><table role="presentation" cellpadding="0" cellspacing="0" border="0" style="border-collapse:collapse;"><tr><td style="font-size:0;line-height:0;"><img src="https://esigna.app/templates/faces/teacher-987dc36f8c.jpg" alt="Photo" width="68" height="68" border="0" style="display:block;border:0;outline:none;text-decoration:none;-ms-interpolation-mode:bicubic;width:68px;height:68px;border-radius:34px;font-family:Arial, Helvetica, sans-serif;font-size:11px;line-height:13px;color:#64716f;"></td></tr></table></td><td valign="middle" style="font-size:0;line-height:0;vertical-align:middle;padding-right:0px;"><table role="presentation" cellpadding="0" cellspacing="0" border="0" style="border-collapse:collapse;"><tr><td valign="top" style="font-size:0;line-height:0;vertical-align:top;padding-bottom:3px;"><span style="display:inline-block;font-size:23px;line-height:29px;font-family:Arial, Helvetica, sans-serif;font-weight:700;color:#252b2d;white-space:normal;">Marcus Ferreira</span></td></tr><tr><td valign="top" style="font-size:0;line-height:0;vertical-align:top;padding-bottom:3px;"><span style="display:inline-block;font-size:12px;line-height:18px;font-family:Arial, Helvetica, sans-serif;color:#64716f;white-space:normal;">7th Grade Science Teacher</span></td></tr><tr><td valign="top" style="font-size:0;line-height:0;vertical-align:top;padding-bottom:0px;"><span style="display:inline-block;font-size:11px;line-height:18px;font-family:Arial, Helvetica, sans-serif;font-weight:700;color:#27685e;white-space:normal;">Lakeview Middle School</span></td></tr></table></td></tr></table></td></tr><tr><td valign="top" width="440" style="font-size:0;line-height:0;vertical-align:top;padding-bottom:16px;"><table role="presentation" cellpadding="0" cellspacing="0" border="0" width="440" style="border-collapse:collapse;width:440px;border-top:1px solid #27685e;"><tr><td style="font-size:0;line-height:0;">&nbsp;</td></tr></table></td></tr><tr><td valign="middle" style="font-size:0;line-height:0;vertical-align:middle;padding-top:3px;padding-bottom:0px;"><table role="presentation" cellpadding="0" cellspacing="0" border="0" style="border-collapse:collapse;"><tr><td valign="middle" style="font-size:0;line-height:0;vertical-align:middle;padding-right:32px;"><table role="presentation" cellpadding="0" cellspacing="0" border="0" style="border-collapse:collapse;"><tr><td valign="top" style="font-size:0;line-height:0;vertical-align:top;padding-bottom:2px;"><span style="display:inline-block;font-size:12px;line-height:18px;font-family:Arial, Helvetica, sans-serif;color:#252b2d;white-space:normal;"><a href="mailto:mferreira@lakeview.k12.us" style="text-decoration:none;color:inherit;">mferreira@lakeview.k12.us</a></span></td></tr><tr><td valign="top" style="font-size:0;line-height:0;vertical-align:top;padding-bottom:2px;"><span style="display:inline-block;font-size:12px;line-height:18px;font-family:Arial, Helvetica, sans-serif;color:#252b2d;white-space:normal;"><a href="tel:6085550175" style="text-decoration:none;color:inherit;">(608) 555-0175</a></span></td></tr><tr><td valign="top" style="font-size:0;line-height:0;vertical-align:top;padding-bottom:0px;"><span style="display:inline-block;font-size:12px;line-height:18px;font-family:Arial, Helvetica, sans-serif;color:#27685e;white-space:normal;"><a href="https://lakeview.k12.us" style="text-decoration:none;color:inherit;">lakeview.k12.us</a></span></td></tr></table></td><td valign="middle" style="font-size:0;line-height:0;vertical-align:middle;padding-right:0px;"><table role="presentation" cellpadding="0" cellspacing="0" border="0" style="border-collapse:collapse;"><tr><td valign="top" style="font-size:0;line-height:0;vertical-align:top;padding-bottom:12px;"><table role="presentation" cellpadding="0" cellspacing="0" border="0" style="border-collapse:collapse;"><tr><td style="font-size:0;line-height:0;"><img src="https://esigna.app/templates/logos/teacher-cf9ca69c1a.png" alt="Company logo" width="32" height="32" border="0" style="display:block;border:0;outline:none;text-decoration:none;-ms-interpolation-mode:bicubic;width:32px;height:32px;font-family:Arial, Helvetica, sans-serif;font-size:11px;line-height:13px;color:#64716f;"></td></tr></table></td></tr><tr><td valign="middle" style="font-size:0;line-height:0;vertical-align:middle;padding-bottom:0px;"><table role="presentation" cellpadding="0" cellspacing="0" border="0" style="border-collapse:collapse;"><tr><td valign="middle" style="font-size:0;line-height:0;vertical-align:middle;padding-right:8px;"><table role="presentation" cellpadding="0" cellspacing="0" border="0" style="border-collapse:collapse;"><tr><td style="font-size:0;line-height:0;color:#27685e;"><a href="https://linkedin.com/in/marcusferreira" style="text-decoration:none;color:inherit;"><img src="https://esigna.app/api/signature-icons/linkedin?c=27685e&amp;t=round" alt="LinkedIn" width="22" height="22" border="0" style="display:block;border:0;outline:none;text-decoration:none;-ms-interpolation-mode:bicubic;width:22px;height:22px;"></a></td></tr></table></td><td valign="middle" style="font-size:0;line-height:0;vertical-align:middle;padding-right:8px;"><table role="presentation" cellpadding="0" cellspacing="0" border="0" style="border-collapse:collapse;"><tr><td style="font-size:0;line-height:0;color:#27685e;"><a href="https://instagram.com/lakeviewscience" style="text-decoration:none;color:inherit;"><img src="https://esigna.app/api/signature-icons/instagram?c=27685e&amp;t=round" alt="Instagram" width="22" height="22" border="0" style="display:block;border:0;outline:none;text-decoration:none;-ms-interpolation-mode:bicubic;width:22px;height:22px;"></a></td></tr></table></td><td valign="middle" style="font-size:0;line-height:0;vertical-align:middle;padding-right:8px;"><table role="presentation" cellpadding="0" cellspacing="0" border="0" style="border-collapse:collapse;"><tr><td style="font-size:0;line-height:0;color:#27685e;"><a href="https://x.com/mrferreirascience" style="text-decoration:none;color:inherit;"><img src="https://esigna.app/api/signature-icons/x?c=27685e&amp;t=round" alt="X" width="22" height="22" border="0" style="display:block;border:0;outline:none;text-decoration:none;-ms-interpolation-mode:bicubic;width:22px;height:22px;"></a></td></tr></table></td><td valign="middle" style="font-size:0;line-height:0;vertical-align:middle;padding-right:0px;"><table role="presentation" cellpadding="0" cellspacing="0" border="0" style="border-collapse:collapse;"><tr><td style="font-size:0;line-height:0;color:#27685e;"><a href="https://facebook.com/lakeviewmiddleschool" style="text-decoration:none;color:inherit;"><img src="https://esigna.app/api/signature-icons/facebook?c=27685e&amp;t=round" alt="Facebook" width="22" height="22" border="0" style="display:block;border:0;outline:none;text-decoration:none;-ms-interpolation-mode:bicubic;width:22px;height:22px;"></a></td></tr></table></td></tr></table></td></tr></table></td></tr></table></td></tr></table></td></tr></table>

Monogram

Essential
Use this template
View HTML source
<!-- eSigna editable signature -->
<table role="presentation" cellpadding="0" cellspacing="0" border="0" width="440" style="width:440px;border-collapse:collapse;font-family:Arial, Helvetica, sans-serif;font-size:14px;line-height:1.4;color:#252b2d;"><tr><td valign="top" style="font-size:0;line-height:0;vertical-align:top;padding-bottom:0px;"><table role="presentation" cellpadding="0" cellspacing="0" border="0" style="border-collapse:collapse;"><tr><td valign="middle" style="font-size:0;line-height:0;vertical-align:middle;padding-bottom:19px;"><table role="presentation" cellpadding="0" cellspacing="0" border="0" style="border-collapse:collapse;"><tr><td valign="middle" style="font-size:0;line-height:0;vertical-align:middle;padding-right:24px;"><table role="presentation" cellpadding="0" cellspacing="0" border="0" style="border-collapse:collapse;"><tr><td style="font-size:0;line-height:0;"><img src="https://esigna.app/templates/logos/teacher-cf9ca69c1a.png" alt="Company logo" width="39" height="39" border="0" style="display:block;border:0;outline:none;text-decoration:none;-ms-interpolation-mode:bicubic;width:39px;height:39px;font-family:Arial, Helvetica, sans-serif;font-size:11px;line-height:13px;color:#64716f;"></td></tr></table></td><td valign="middle" style="font-size:0;line-height:0;vertical-align:middle;padding-right:0px;padding-left:24px;border-left:2px solid #44584d;"><table role="presentation" cellpadding="0" cellspacing="0" border="0" style="border-collapse:collapse;"><tr><td valign="top" style="font-size:0;line-height:0;vertical-align:top;padding-bottom:3px;"><span style="display:inline-block;font-size:10px;line-height:18px;font-family:Arial, Helvetica, sans-serif;font-weight:700;color:#44584d;white-space:normal;">Lakeview Middle School</span></td></tr><tr><td valign="top" style="font-size:0;line-height:0;vertical-align:top;padding-bottom:3px;"><span style="display:inline-block;font-size:22px;line-height:28px;font-family:Arial, Helvetica, sans-serif;font-weight:700;color:#252b2d;white-space:normal;">Marcus Ferreira</span></td></tr><tr><td valign="top" style="font-size:0;line-height:0;vertical-align:top;padding-bottom:0px;"><span style="display:inline-block;font-size:12px;line-height:18px;font-family:Arial, Helvetica, sans-serif;color:#64716f;white-space:normal;">7th Grade Science Teacher</span></td></tr></table></td></tr></table></td></tr><tr><td valign="bottom" style="font-size:0;line-height:0;vertical-align:bottom;padding-bottom:19px;"><table role="presentation" cellpadding="0" cellspacing="0" border="0" style="border-collapse:collapse;"><tr><td valign="bottom" style="font-size:0;line-height:0;vertical-align:bottom;padding-right:25px;"><table role="presentation" cellpadding="0" cellspacing="0" border="0" style="border-collapse:collapse;"><tr><td valign="top" style="font-size:0;line-height:0;vertical-align:top;padding-bottom:2px;"><span style="display:inline-block;font-size:12px;line-height:18px;font-family:Arial, Helvetica, sans-serif;color:#252b2d;white-space:normal;"><a href="mailto:mferreira@lakeview.k12.us" style="text-decoration:none;color:inherit;">mferreira@lakeview.k12.us</a></span></td></tr><tr><td valign="top" style="font-size:0;line-height:0;vertical-align:top;padding-bottom:2px;"><span style="display:inline-block;font-size:12px;line-height:18px;font-family:Arial, Helvetica, sans-serif;color:#252b2d;white-space:normal;"><a href="tel:6085550175" style="text-decoration:none;color:inherit;">(608) 555-0175</a></span></td></tr><tr><td valign="top" style="font-size:0;line-height:0;vertical-align:top;padding-bottom:0px;"><span style="display:inline-block;font-size:12px;line-height:18px;font-family:Arial, Helvetica, sans-serif;color:#44584d;white-space:normal;"><a href="https://lakeview.k12.us" style="text-decoration:none;color:inherit;">lakeview.k12.us</a></span></td></tr></table></td><td valign="middle" style="font-size:0;line-height:0;vertical-align:middle;padding-right:0px;"><table role="presentation" cellpadding="0" cellspacing="0" border="0" style="border-collapse:collapse;"><tr><td valign="middle" style="font-size:0;line-height:0;vertical-align:middle;padding-right:8px;"><table role="presentation" cellpadding="0" cellspacing="0" border="0" style="border-collapse:collapse;"><tr><td style="font-size:0;line-height:0;color:#44584d;"><a href="https://linkedin.com/in/marcusferreira" style="text-decoration:none;color:inherit;"><img src="https://esigna.app/api/signature-icons/linkedin?c=44584d" alt="LinkedIn" width="20" height="20" border="0" style="display:block;border:0;outline:none;text-decoration:none;-ms-interpolation-mode:bicubic;width:20px;height:20px;"></a></td></tr></table></td><td valign="middle" style="font-size:0;line-height:0;vertical-align:middle;padding-right:8px;"><table role="presentation" cellpadding="0" cellspacing="0" border="0" style="border-collapse:collapse;"><tr><td style="font-size:0;line-height:0;color:#44584d;"><a 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What to include

What to include in a teacher email signature

The fields matter less than the order and the restraint. These are the decisions specific to this role.

  1. Subject and grade level together

    Parents email several teachers and often can't remember which one teaches what. "7th Grade Science Teacher" answers that instantly and cuts down misdirected email. It also helps front-office staff route messages without asking you.

  2. Your school, spelled out

    Use the full school name, not an internal abbreviation. Parents new to the district won't know "LMS," and in districts with several similarly named schools an abbreviation causes genuine confusion. Write it the way it appears on official correspondence.

  3. Office hours or a response window

    This is the item most teacher signatures are missing and the one that protects your evenings most. A line like "I reply to email within one school day" sets expectations without sounding unavailable, and it dramatically reduces follow-ups sent three hours after the first message.

  4. School phone only — never personal

    Use the school's main line or your classroom extension. A personal mobile in a signature sent to hundreds of families is very hard to walk back, and most districts have policy against it. If parents need to call, they should reach the school.

  5. Check district policy before adding anything else

    Many districts restrict photos, outside links, quotations, and social accounts in staff email, and some mandate a specific footer. Confirm before you build. A signature you have to remove after a complaint costs more than the ten minutes of checking.

Install

How to add your signature

Copy the HTML above, then paste it into your client's signature settings.

  • Gmail

    1. Copy the HTML for the template you want.
    2. In Gmail on the web, open Settings (the gear), then See all settings.
    3. On the General tab, scroll to Signature, choose Create new, name it and choose Create.
    4. Click into the signature box and paste (⌘V or Ctrl+V).
    5. Set it as the default for new emails and replies, then choose Save Changes at the bottom of the page.
    Full Gmail guide

  • Outlook

    1. Copy the HTML for the template you want.
    2. New Outlook and Outlook on the web: Settings → Accounts → Signatures.
    3. Choose Add signature, name it and paste into the box.
    4. Tick the boxes to use it for new messages and for replies and forwards, then Save.
    5. Classic Outlook for Windows: File → Options → Mail → Signatures → New, paste, set the defaults, OK.
    Full Outlook guide

  • Apple Mail

    1. Copy the HTML for the template you want.
    2. In Mail on your Mac, open Mail → Settings → Signatures.
    3. Select your account on the left, then choose + below the middle column and name it.
    4. Untick “Always match my default message font”, then paste into the right-hand column.
    5. Pick it in the Choose Signature menu so new messages include it.
    Full Apple Mail guide

FAQ

Teacher email signature questions

What should a teacher put in an email signature?

Your name, your subject and grade level, your full school name, and the school phone number or your response window. Keep it plain and warm. Teacher signatures work best when they answer "who is this and when will they reply" in a single glance.

Should teachers include their personal phone number?

No. Use the school's main line or your classroom extension. Signatures reach hundreds of families and get forwarded well beyond the original recipient, and most districts have explicit policy against personal contact details in staff email for exactly that reason.

Should a teacher put office hours in their email signature?

It's one of the most useful things you can add. A short line such as "I reply to email within one school day" sets a clear expectation, reduces anxious follow-ups, and protects your evenings — without ever reading as unhelpful to a parent.

Can teachers add an inspirational quote to their signature?

Many do, and it can suit the role. Keep it to one line, keep it uncontroversial, and check district policy first. Set it smaller and lighter than your contact details so the practical information stays the first thing a parent's eye lands on.

Should teachers add a photo to their email signature?

Check policy before you do. Where it's permitted a small headshot helps parents connect a name to a face at conferences and open evenings. Where it isn't, skip it — and never include photographs of students in a staff signature under any circumstances.

Do teachers need a signature for internal school email?

A short one helps, especially in larger schools where staff turn over and substitutes cover classes. Name, subject, grade, and extension is enough internally. Save the fuller version with your response window for email going out to families.

Make it yours

Your details, your photo, every email.

Swap Marcus Ferreira’s details for your own, add your headshot or company logo, and put it on every email you send. It’s free.

Create your signatureCopy the HTML instead

Other signature templates

4 templates and advice for each role.