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Teacher Email Signature Templates

A teacher's email signature should carry your name, your subject and grade level, your school, and the best way to reach you during school hours. Its quiet job is setting boundaries: parents read it to learn when you're available, not just who you are.

Below are 12 templates for teachers and educators: eight designed layouts and four copy-paste HTML signatures. All render live on this page. Check your district's email policy before adding a photo or outside links.

Build your ownBrowse the templates

Eight designed layouts

Pre-filled with Marcus Ferreira’s details, with an optional bobblehead avatar. Replace the sample text with your own — nothing here is locked. Prefer to paste code instead? Skip to the copy-paste HTML.

The company logo shown is a placeholder for layout purposes — swap in your own when you build yours.

Executive Split
Bold Banner
Side Rail
Branded Panel
Corner Accent
Classic Divider
Footer Bar
Centered Stack

Four copy-paste HTML signatures

Real HTML tables, not screenshots. Copy one and paste it straight into Gmail, Outlook, or Apple Mail — these render reliably in all three. Free to use, no signup and no attribution required.

Each template shows all four social icons so you can see the row and how it sits in the layout. Delete the ones you don’t use — the checklist above covers which are worth keeping for this role.

Split columns

Profile Photo
Marcus Ferreira
7th Grade Science Teacher
Lakeview Middle School
mferreira@lakeview.k12.us
(608) 555-0175
lakeview.k12.us
Lakeview Middle School logo
View HTML source
<!-- esigna Classic HTML signature -->
<table role="presentation" cellpadding="0" cellspacing="0" border="0" style="border-collapse:separate;font-family:Verdana, Geneva, sans-serif;font-size:13px;line-height:17px;">
  <tr>
    <td align="center" valign="top" style="padding:0 25px 0 0;vertical-align:top;"><img src="https://esigna.app/templates/faces/teacher-987dc36f8c.jpg" width="104" height="104" alt="Marcus Ferreira" style="display:block;border:0;outline:none;width:104px;height:104px;border-radius:0;"></td>
    <td valign="top" style="padding:0 30px 0 0;vertical-align:top;">
      <table role="presentation" cellpadding="0" cellspacing="0" border="0" style="border-collapse:collapse;">
        <tr><td style="padding:0 0 2px 0;font-family:Verdana, Geneva, sans-serif;font-size:13px;line-height:17px;font-weight:bold;font-size:13px;color:#0a4a34;">Marcus Ferreira</td></tr><tr><td style="padding:0 0 2px 0;font-family:Verdana, Geneva, sans-serif;font-size:13px;line-height:17px;color:#477767;">7th Grade Science Teacher</td></tr><tr><td style="padding:0 0 0px 0;font-family:Verdana, Geneva, sans-serif;font-size:13px;line-height:17px;color:#477767;">Lakeview Middle School</td></tr>
      </table>
    </td>
    <td style="padding:0;border-right:2px solid #0b7a57;"></td>
    <td valign="top" style="padding:0 0 0 30px;vertical-align:top;">
      <table role="presentation" cellpadding="0" cellspacing="0" border="0" style="border-collapse:collapse;">
        <tr><td style="padding:1px 0 1px 0;">
  <table role="presentation" cellpadding="0" cellspacing="0" border="0" style="border-collapse:collapse;">
    <tr>
      <td style="vertical-align:middle;padding:0 7px 0 0;">
        <img src="https://esigna.app/api/signature-icons/mail?c=0b7a57&amp;t=round" width="18" height="18" alt="" style="display:block;border:0;outline:none;width:18px;height:18px;">
      </td>
      <td style="vertical-align:middle;font-family:Verdana, Geneva, sans-serif;font-size:13px;line-height:17px;color:#477767;"><a href="mailto:mferreira@lakeview.k12.us" style="color:#477767;text-decoration:none;">mferreira@lakeview.k12.us</a></td>
    </tr>
  </table>
</td></tr><tr><td style="padding:1px 0 1px 0;">
  <table role="presentation" cellpadding="0" cellspacing="0" border="0" style="border-collapse:collapse;">
    <tr>
      <td style="vertical-align:middle;padding:0 7px 0 0;">
        <img src="https://esigna.app/api/signature-icons/phone?c=0b7a57&amp;t=round" width="18" height="18" alt="" style="display:block;border:0;outline:none;width:18px;height:18px;">
      </td>
      <td style="vertical-align:middle;font-family:Verdana, Geneva, sans-serif;font-size:13px;line-height:17px;color:#477767;"><a href="tel:6085550175" style="color:#477767;text-decoration:none;">(608) 555-0175</a></td>
    </tr>
  </table>
</td></tr><tr><td style="padding:1px 0 0px 0;">
  <table role="presentation" cellpadding="0" cellspacing="0" border="0" style="border-collapse:collapse;">
    <tr>
      <td style="vertical-align:middle;padding:0 7px 0 0;">
        <img src="https://esigna.app/api/signature-icons/globe?c=0b7a57&amp;t=round" width="18" height="18" alt="" style="display:block;border:0;outline:none;width:18px;height:18px;">
      </td>
      <td style="vertical-align:middle;font-family:Verdana, Geneva, sans-serif;font-size:13px;line-height:17px;color:#477767;"><a href="https://lakeview.k12.us" style="color:#0b7a57;font-weight:bold;text-decoration:none;">lakeview.k12.us</a></td>
    </tr>
  </table>
</td></tr>
      </table>
    </td>
  </tr>
  <tr><td colspan="4" style="padding:0 0 25px 0;border-bottom:2px solid #0b7a57;"></td></tr>
  <tr>
    <td colspan="2" style="padding:25px 0 0 0;"><img src="https://esigna.app/templates/logos/teacher-cf9ca69c1a.png" width="70" height="70" alt="Lakeview Middle School logo" style="display:block;border:0;outline:none;width:70px;height:70px;"></td>
    <td colspan="2" valign="middle" style="padding:25px 0 0 25px;vertical-align:middle;">
      <table role="presentation" cellpadding="0" cellspacing="0" border="0" style="border-collapse:collapse;">
        <tr><td style="font-size:0;line-height:0;padding:0 0 0 0;">
  <a href="https://linkedin.com/in/marcusferreira" style="text-decoration:none;">
    <img src="https://esigna.app/api/signature-icons/linkedin?c=0b7a57&amp;t=round" width="27" height="27" alt="LinkedIn" style="display:block;border:0;outline:none;width:27px;height:27px;">
  </a>
</td><td style="font-size:0;line-height:0;padding:0 0 0 6px;">
  <a href="https://x.com/mrferreirascience" style="text-decoration:none;">
    <img src="https://esigna.app/api/signature-icons/x?c=0b7a57&amp;t=round" width="27" height="27" alt="X" style="display:block;border:0;outline:none;width:27px;height:27px;">
  </a>
</td><td style="font-size:0;line-height:0;padding:0 0 0 6px;">
  <a href="https://instagram.com/lakeviewscience" style="text-decoration:none;">
    <img src="https://esigna.app/api/signature-icons/instagram?c=0b7a57&amp;t=round" width="27" height="27" alt="Instagram" style="display:block;border:0;outline:none;width:27px;height:27px;">
  </a>
</td><td style="font-size:0;line-height:0;padding:0 0 0 6px;">
  <a href="https://facebook.com/lakeviewmiddleschool" style="text-decoration:none;">
    <img src="https://esigna.app/api/signature-icons/facebook?c=0b7a57&amp;t=round" width="27" height="27" alt="Facebook" style="display:block;border:0;outline:none;width:27px;height:27px;">
  </a>
</td></tr>
      </table></td>
  </tr>
</table>

Stacked

Profile Photo
Marcus Ferreira
7th Grade Science Teacher
Lakeview Middle School
mferreira@lakeview.k12.us
(608) 555-0175
lakeview.k12.us
Lakeview Middle School logo
View HTML source
<!-- esigna Classic HTML signature -->
<table role="presentation" cellpadding="0" cellspacing="0" border="0" style="border-collapse:collapse;font-family:Verdana, Geneva, sans-serif;font-size:13px;line-height:17px;">
  <tr><td style="padding:0 0 20px 0;"><img src="https://esigna.app/templates/faces/teacher-987dc36f8c.jpg" width="96" height="96" alt="Marcus Ferreira" style="display:block;border:0;outline:none;width:96px;height:96px;border-radius:50%;"></td></tr>
  <tr><td style="padding:0 0 2px 0;font-family:Verdana, Geneva, sans-serif;font-size:13px;line-height:17px;font-weight:bold;font-size:13px;color:#0a4a34;">Marcus Ferreira</td></tr><tr><td style="padding:0 0 2px 0;font-family:Verdana, Geneva, sans-serif;font-size:13px;line-height:17px;color:#477767;">7th Grade Science Teacher</td></tr><tr><td style="padding:0 0 20px 0;font-family:Verdana, Geneva, sans-serif;font-size:13px;line-height:17px;color:#477767;">Lakeview Middle School</td></tr>
  <tr><td style="padding:0;">
        <table role="presentation" cellpadding="0" cellspacing="0" border="0" style="border-collapse:collapse;">
          <tr><td style="padding:20px 0;border-top:2px solid #0b7a57;border-bottom:2px solid #0b7a57;">
            <table role="presentation" cellpadding="0" cellspacing="0" border="0" style="border-collapse:collapse;">
              <tr><td style="padding:1px 0 1px 0;">
  <table role="presentation" cellpadding="0" cellspacing="0" border="0" style="border-collapse:collapse;">
    <tr>
      <td style="vertical-align:middle;padding:0 7px 0 0;">
        <img src="https://esigna.app/api/signature-icons/mail?c=0b7a57&amp;t=round" width="18" height="18" alt="" style="display:block;border:0;outline:none;width:18px;height:18px;">
      </td>
      <td style="vertical-align:middle;font-family:Verdana, Geneva, sans-serif;font-size:13px;line-height:17px;color:#477767;"><a href="mailto:mferreira@lakeview.k12.us" style="color:#477767;text-decoration:none;">mferreira@lakeview.k12.us</a></td>
    </tr>
  </table>
</td></tr><tr><td style="padding:1px 0 1px 0;">
  <table role="presentation" cellpadding="0" cellspacing="0" border="0" style="border-collapse:collapse;">
    <tr>
      <td style="vertical-align:middle;padding:0 7px 0 0;">
        <img src="https://esigna.app/api/signature-icons/phone?c=0b7a57&amp;t=round" width="18" height="18" alt="" style="display:block;border:0;outline:none;width:18px;height:18px;">
      </td>
      <td style="vertical-align:middle;font-family:Verdana, Geneva, sans-serif;font-size:13px;line-height:17px;color:#477767;"><a href="tel:6085550175" style="color:#477767;text-decoration:none;">(608) 555-0175</a></td>
    </tr>
  </table>
</td></tr><tr><td style="padding:1px 0 1px 0;">
  <table role="presentation" cellpadding="0" cellspacing="0" border="0" style="border-collapse:collapse;">
    <tr>
      <td style="vertical-align:middle;padding:0 7px 0 0;">
        <img src="https://esigna.app/api/signature-icons/globe?c=0b7a57&amp;t=round" width="18" height="18" alt="" style="display:block;border:0;outline:none;width:18px;height:18px;">
      </td>
      <td style="vertical-align:middle;font-family:Verdana, Geneva, sans-serif;font-size:13px;line-height:17px;color:#477767;"><a href="https://lakeview.k12.us" style="color:#0b7a57;font-weight:bold;text-decoration:none;">lakeview.k12.us</a></td>
    </tr>
  </table>
</td></tr>
            </table>
          </td></tr>
        </table>
      </td></tr>
  <tr><td style="padding:30px 0 0 0;"><img src="https://esigna.app/templates/logos/teacher-cf9ca69c1a.png" width="70" height="70" alt="Lakeview Middle School logo" style="display:block;border:0;outline:none;width:70px;height:70px;"></td></tr>
  <tr><td style="padding:25px 0 0 0;">
  <table role="presentation" cellpadding="0" cellspacing="0" border="0" style="border-collapse:collapse;">
    <tr><td style="font-size:0;line-height:0;padding:0 0 0 0;">
  <a href="https://linkedin.com/in/marcusferreira" style="text-decoration:none;">
    <img src="https://esigna.app/api/signature-icons/linkedin?c=0b7a57&amp;t=round" width="27" height="27" alt="LinkedIn" style="display:block;border:0;outline:none;width:27px;height:27px;">
  </a>
</td><td style="font-size:0;line-height:0;padding:0 0 0 6px;">
  <a href="https://x.com/mrferreirascience" style="text-decoration:none;">
    <img src="https://esigna.app/api/signature-icons/x?c=0b7a57&amp;t=round" width="27" height="27" alt="X" style="display:block;border:0;outline:none;width:27px;height:27px;">
  </a>
</td><td style="font-size:0;line-height:0;padding:0 0 0 6px;">
  <a href="https://instagram.com/lakeviewscience" style="text-decoration:none;">
    <img src="https://esigna.app/api/signature-icons/instagram?c=0b7a57&amp;t=round" width="27" height="27" alt="Instagram" style="display:block;border:0;outline:none;width:27px;height:27px;">
  </a>
</td><td style="font-size:0;line-height:0;padding:0 0 0 6px;">
  <a href="https://facebook.com/lakeviewmiddleschool" style="text-decoration:none;">
    <img src="https://esigna.app/api/signature-icons/facebook?c=0b7a57&amp;t=round" width="27" height="27" alt="Facebook" style="display:block;border:0;outline:none;width:27px;height:27px;">
  </a>
</td></tr>
  </table>
</td></tr>
</table>

Stacked, logo last

Profile Photo
Marcus Ferreira
7th Grade Science Teacher
Lakeview Middle School
mferreira@lakeview.k12.us
(608) 555-0175
lakeview.k12.us
Lakeview Middle School logo
View HTML source
<!-- esigna Classic HTML signature -->
<table role="presentation" cellpadding="0" cellspacing="0" border="0" style="border-collapse:collapse;font-family:Verdana, Geneva, sans-serif;font-size:13px;line-height:17px;">
  <tr><td style="padding:0 0 20px 0;"><img src="https://esigna.app/templates/faces/teacher-987dc36f8c.jpg" width="80" height="80" alt="Marcus Ferreira" style="display:block;border:0;outline:none;width:80px;height:80px;border-radius:8px;"></td></tr>
  <tr><td style="padding:0 0 2px 0;font-family:Verdana, Geneva, sans-serif;font-size:13px;line-height:17px;font-weight:bold;font-size:13px;color:#0a4a34;">Marcus Ferreira</td></tr><tr><td style="padding:0 0 2px 0;font-family:Verdana, Geneva, sans-serif;font-size:13px;line-height:17px;color:#477767;">7th Grade Science Teacher</td></tr><tr><td style="padding:0 0 20px 0;font-family:Verdana, Geneva, sans-serif;font-size:13px;line-height:17px;color:#477767;">Lakeview Middle School</td></tr>
  <tr><td style="padding:0;">
        <table role="presentation" cellpadding="0" cellspacing="0" border="0" style="border-collapse:collapse;">
          <tr><td style="padding:20px 0;border-top:2px solid #0b7a57;border-bottom:2px solid #0b7a57;">
            <table role="presentation" cellpadding="0" cellspacing="0" border="0" style="border-collapse:collapse;">
              <tr><td style="padding:1px 0 1px 0;">
  <table role="presentation" cellpadding="0" cellspacing="0" border="0" style="border-collapse:collapse;">
    <tr>
      <td style="vertical-align:middle;padding:0 7px 0 0;">
        <img src="https://esigna.app/api/signature-icons/mail?c=0b7a57&amp;t=round" width="18" height="18" alt="" style="display:block;border:0;outline:none;width:18px;height:18px;">
      </td>
      <td style="vertical-align:middle;font-family:Verdana, Geneva, sans-serif;font-size:13px;line-height:17px;color:#477767;"><a href="mailto:mferreira@lakeview.k12.us" style="color:#477767;text-decoration:none;">mferreira@lakeview.k12.us</a></td>
    </tr>
  </table>
</td></tr><tr><td style="padding:1px 0 1px 0;">
  <table role="presentation" cellpadding="0" cellspacing="0" border="0" style="border-collapse:collapse;">
    <tr>
      <td style="vertical-align:middle;padding:0 7px 0 0;">
        <img src="https://esigna.app/api/signature-icons/phone?c=0b7a57&amp;t=round" width="18" height="18" alt="" style="display:block;border:0;outline:none;width:18px;height:18px;">
      </td>
      <td style="vertical-align:middle;font-family:Verdana, Geneva, sans-serif;font-size:13px;line-height:17px;color:#477767;"><a href="tel:6085550175" style="color:#477767;text-decoration:none;">(608) 555-0175</a></td>
    </tr>
  </table>
</td></tr><tr><td style="padding:1px 0 1px 0;">
  <table role="presentation" cellpadding="0" cellspacing="0" border="0" style="border-collapse:collapse;">
    <tr>
      <td style="vertical-align:middle;padding:0 7px 0 0;">
        <img src="https://esigna.app/api/signature-icons/globe?c=0b7a57&amp;t=round" width="18" height="18" alt="" style="display:block;border:0;outline:none;width:18px;height:18px;">
      </td>
      <td style="vertical-align:middle;font-family:Verdana, Geneva, sans-serif;font-size:13px;line-height:17px;color:#477767;"><a href="https://lakeview.k12.us" style="color:#0b7a57;font-weight:bold;text-decoration:none;">lakeview.k12.us</a></td>
    </tr>
  </table>
</td></tr>
            </table>
          </td></tr>
        </table>
      </td></tr>
  <tr><td style="padding:25px 0 0 0;">
  <table role="presentation" cellpadding="0" cellspacing="0" border="0" style="border-collapse:collapse;">
    <tr><td style="font-size:0;line-height:0;padding:0 0 0 0;">
  <a href="https://linkedin.com/in/marcusferreira" style="text-decoration:none;">
    <img src="https://esigna.app/api/signature-icons/linkedin?c=0b7a57&amp;t=round" width="27" height="27" alt="LinkedIn" style="display:block;border:0;outline:none;width:27px;height:27px;">
  </a>
</td><td style="font-size:0;line-height:0;padding:0 0 0 6px;">
  <a href="https://x.com/mrferreirascience" style="text-decoration:none;">
    <img src="https://esigna.app/api/signature-icons/x?c=0b7a57&amp;t=round" width="27" height="27" alt="X" style="display:block;border:0;outline:none;width:27px;height:27px;">
  </a>
</td><td style="font-size:0;line-height:0;padding:0 0 0 6px;">
  <a href="https://instagram.com/lakeviewscience" style="text-decoration:none;">
    <img src="https://esigna.app/api/signature-icons/instagram?c=0b7a57&amp;t=round" width="27" height="27" alt="Instagram" style="display:block;border:0;outline:none;width:27px;height:27px;">
  </a>
</td><td style="font-size:0;line-height:0;padding:0 0 0 6px;">
  <a href="https://facebook.com/lakeviewmiddleschool" style="text-decoration:none;">
    <img src="https://esigna.app/api/signature-icons/facebook?c=0b7a57&amp;t=round" width="27" height="27" alt="Facebook" style="display:block;border:0;outline:none;width:27px;height:27px;">
  </a>
</td></tr>
  </table>
</td></tr>
  <tr><td style="padding:30px 0 0 0;"><img src="https://esigna.app/templates/logos/teacher-cf9ca69c1a.png" width="70" height="70" alt="Lakeview Middle School logo" style="display:block;border:0;outline:none;width:70px;height:70px;"></td></tr>
</table>

Two column

Profile Photo
Lakeview Middle School logo
Marcus Ferreira
7th Grade Science Teacher
Lakeview Middle School
mferreira@lakeview.k12.us
(608) 555-0175
lakeview.k12.us
View HTML source
<!-- esigna Classic HTML signature -->
<table role="presentation" cellpadding="0" cellspacing="0" border="0" style="border-collapse:collapse;font-family:Verdana, Geneva, sans-serif;font-size:13px;line-height:17px;">
  <tr>
    <td align="center" style="padding:0 40px 0 0;vertical-align:top;">
        <table role="presentation" cellpadding="0" cellspacing="0" border="0" style="border-collapse:collapse;">
          <tr><td style="padding:0 0 25px 0;"><img src="https://esigna.app/templates/faces/teacher-987dc36f8c.jpg" width="72" height="72" alt="Marcus Ferreira" style="display:block;border:0;outline:none;width:72px;height:72px;border-radius:50%;"></td></tr>
        </table><table role="presentation" cellpadding="0" cellspacing="0" border="0" style="border-collapse:collapse;">
          <tr><td style="padding:0;"><img src="https://esigna.app/templates/logos/teacher-cf9ca69c1a.png" width="70" height="70" alt="Lakeview Middle School logo" style="display:block;border:0;outline:none;width:70px;height:70px;"></td></tr>
        </table>
      </td>
    <td style="padding:0;vertical-align:top;">
      <table role="presentation" cellpadding="0" cellspacing="0" border="0" style="border-collapse:collapse;">
        <tr><td style="padding:0 0 20px 0;border-bottom:2px solid #0b7a57;">
          <table role="presentation" cellpadding="0" cellspacing="0" border="0" style="border-collapse:collapse;">
            <tr><td style="padding:0 0 2px 0;font-family:Verdana, Geneva, sans-serif;font-size:13px;line-height:17px;font-weight:bold;font-size:13px;color:#0a4a34;">Marcus Ferreira</td></tr><tr><td style="padding:0 0 2px 0;font-family:Verdana, Geneva, sans-serif;font-size:13px;line-height:17px;color:#477767;">7th Grade Science Teacher</td></tr><tr><td style="padding:0 0 0px 0;font-family:Verdana, Geneva, sans-serif;font-size:13px;line-height:17px;color:#477767;">Lakeview Middle School</td></tr>
          </table>
        </td></tr>
        <tr><td style="padding:20px 0;border-bottom:2px solid #0b7a57;">
        <table role="presentation" cellpadding="0" cellspacing="0" border="0" style="border-collapse:collapse;">
          <tr><td style="padding:1px 0 1px 0;">
  <table role="presentation" cellpadding="0" cellspacing="0" border="0" style="border-collapse:collapse;">
    <tr>
      <td style="vertical-align:middle;padding:0 7px 0 0;">
        <img src="https://esigna.app/api/signature-icons/mail?c=0b7a57&amp;t=round" width="18" height="18" alt="" style="display:block;border:0;outline:none;width:18px;height:18px;">
      </td>
      <td style="vertical-align:middle;font-family:Verdana, Geneva, sans-serif;font-size:13px;line-height:17px;color:#477767;"><a href="mailto:mferreira@lakeview.k12.us" style="color:#477767;text-decoration:none;">mferreira@lakeview.k12.us</a></td>
    </tr>
  </table>
</td></tr><tr><td style="padding:1px 0 1px 0;">
  <table role="presentation" cellpadding="0" cellspacing="0" border="0" style="border-collapse:collapse;">
    <tr>
      <td style="vertical-align:middle;padding:0 7px 0 0;">
        <img src="https://esigna.app/api/signature-icons/phone?c=0b7a57&amp;t=round" width="18" height="18" alt="" style="display:block;border:0;outline:none;width:18px;height:18px;">
      </td>
      <td style="vertical-align:middle;font-family:Verdana, Geneva, sans-serif;font-size:13px;line-height:17px;color:#477767;"><a href="tel:6085550175" style="color:#477767;text-decoration:none;">(608) 555-0175</a></td>
    </tr>
  </table>
</td></tr><tr><td style="padding:1px 0 0px 0;">
  <table role="presentation" cellpadding="0" cellspacing="0" border="0" style="border-collapse:collapse;">
    <tr>
      <td style="vertical-align:middle;padding:0 7px 0 0;">
        <img src="https://esigna.app/api/signature-icons/globe?c=0b7a57&amp;t=round" width="18" height="18" alt="" style="display:block;border:0;outline:none;width:18px;height:18px;">
      </td>
      <td style="vertical-align:middle;font-family:Verdana, Geneva, sans-serif;font-size:13px;line-height:17px;color:#477767;"><a href="https://lakeview.k12.us" style="color:#0b7a57;font-weight:bold;text-decoration:none;">lakeview.k12.us</a></td>
    </tr>
  </table>
</td></tr>
        </table>
      </td></tr>
        <tr><td style="padding:25px 0 0 0;">
  <table role="presentation" cellpadding="0" cellspacing="0" border="0" style="border-collapse:collapse;">
    <tr><td style="font-size:0;line-height:0;padding:0 0 0 0;">
  <a href="https://linkedin.com/in/marcusferreira" style="text-decoration:none;">
    <img src="https://esigna.app/api/signature-icons/linkedin?c=0b7a57&amp;t=round" width="27" height="27" alt="LinkedIn" style="display:block;border:0;outline:none;width:27px;height:27px;">
  </a>
</td><td style="font-size:0;line-height:0;padding:0 0 0 6px;">
  <a href="https://x.com/mrferreirascience" style="text-decoration:none;">
    <img src="https://esigna.app/api/signature-icons/x?c=0b7a57&amp;t=round" width="27" height="27" alt="X" style="display:block;border:0;outline:none;width:27px;height:27px;">
  </a>
</td><td style="font-size:0;line-height:0;padding:0 0 0 6px;">
  <a href="https://instagram.com/lakeviewscience" style="text-decoration:none;">
    <img src="https://esigna.app/api/signature-icons/instagram?c=0b7a57&amp;t=round" width="27" height="27" alt="Instagram" style="display:block;border:0;outline:none;width:27px;height:27px;">
  </a>
</td><td style="font-size:0;line-height:0;padding:0 0 0 6px;">
  <a href="https://facebook.com/lakeviewmiddleschool" style="text-decoration:none;">
    <img src="https://esigna.app/api/signature-icons/facebook?c=0b7a57&amp;t=round" width="27" height="27" alt="Facebook" style="display:block;border:0;outline:none;width:27px;height:27px;">
  </a>
</td></tr>
  </table>
</td></tr>
      </table>
    </td>
  </tr>
</table>

What to include in a teacher email signature

The fields matter less than the order and the restraint. These are the decisions specific to this role.

  1. Subject and grade level together

    Parents email several teachers and often can't remember which one teaches what. "7th Grade Science Teacher" answers that instantly and cuts down misdirected email. It also helps front-office staff route messages without asking you.

  2. Your school, spelled out

    Use the full school name, not an internal abbreviation. Parents new to the district won't know "LMS," and in districts with several similarly named schools an abbreviation causes genuine confusion. Write it the way it appears on official correspondence.

  3. Office hours or a response window

    This is the item most teacher signatures are missing and the one that protects your evenings most. A line like "I reply to email within one school day" sets expectations without sounding unavailable, and it dramatically reduces follow-ups sent three hours after the first message.

  4. School phone only — never personal

    Use the school's main line or your classroom extension. A personal mobile in a signature sent to hundreds of families is very hard to walk back, and most districts have policy against it. If parents need to call, they should reach the school.

  5. Check district policy before adding anything else

    Many districts restrict photos, outside links, quotations, and social accounts in staff email, and some mandate a specific footer. Confirm before you build. A signature you have to remove after a complaint costs more than the ten minutes of checking.

How to add your signature

The same four steps in every client. Copy the HTML above first.

Gmail

  1. Copy the HTML for the layout you want.
  2. Open Gmail → Settings → See all settings → General.
  3. Scroll to Signature, click Create new, and name it.
  4. Paste into the editor box, then click Save changes at the bottom.

Outlook

  1. Copy the HTML for the layout you want.
  2. In Outlook, go to File → Options → Mail → Signatures.
  3. Click New, name the signature, then paste into the edit box.
  4. Set it as the default for new messages and replies, then click OK.

Apple Mail

  1. Copy the HTML for the layout you want.
  2. Open Mail → Settings → Signatures and click + to add one.
  3. Paste into the preview pane on the right.
  4. Uncheck "Always match my default message font" so the styling holds.

Teacher email signature questions

What should a teacher put in an email signature?

Your name, your subject and grade level, your full school name, and the school phone number or your response window. Keep it plain and warm. Teacher signatures work best when they answer "who is this and when will they reply" in a single glance.

Should teachers include their personal phone number?

No. Use the school's main line or your classroom extension. Signatures reach hundreds of families and get forwarded well beyond the original recipient, and most districts have explicit policy against personal contact details in staff email for exactly that reason.

Should a teacher put office hours in their email signature?

It's one of the most useful things you can add. A short line such as "I reply to email within one school day" sets a clear expectation, reduces anxious follow-ups, and protects your evenings — without ever reading as unhelpful to a parent.

Can teachers add an inspirational quote to their signature?

Many do, and it can suit the role. Keep it to one line, keep it uncontroversial, and check district policy first. Set it smaller and lighter than your contact details so the practical information stays the first thing a parent's eye lands on.

Should teachers add a photo to their email signature?

Check policy before you do. Where it's permitted a small headshot helps parents connect a name to a face at conferences and open evenings. Where it isn't, skip it — and never include photographs of students in a staff signature under any circumstances.

Do teachers need a signature for internal school email?

A short one helps, especially in larger schools where staff turn over and substitutes cover classes. Name, subject, grade, and extension is enough internally. Save the fuller version with your response window for email going out to families.

Now make it yours

Swap Marcus Ferreira’s details for your own, add a bobblehead that actually looks like you, and put it on every email you send. Free to start.

Get started freeCopy the HTML instead

Other signature templates

Same 12 layouts, different role-specific advice.