Every signature in your company’s Gmail, set from one place
Connect your Google Workspace once. esigna writes a signature into each person’s Gmail with their own name, job title and photo, and keeps it up to date when you change the design, when people join and when they leave.
No card to start. From $12 a month for up to 10 people.
A demonstration. North & Co.’s Google Workspace, northandco.com, is connected to esigna. The owner changes the team’s design, and esigna updates each person’s Gmail signature in turn: Alex Morgan, Sofia Reyes, Ravi Mehta, Emma Larsen, Helen Brandt. Each one keeps their own name, job title and photo in the new design.
A change of design reaching each person’s Gmail, played with sample people.
How it works
Three steps, then it runs on its own
Setup takes about ten minutes, and only the first step needs your Google admin. After that, nobody touches a signature again.
- 01
Connect Google Workspace once
Your Google admin pastes two values into the Admin console. esigna shows them Google’s screen filled in, so it takes about five minutes.
- 02
Choose a design and who gets it
Everyone, only the people you tick, or whole Google Groups and units, each with its own design. Names, titles and photos come from your directory.
- 03
Every Gmail stays up to date
Each person’s row says when their signature is in Gmail. A change reaches everyone in minutes, and people who join get theirs within a day.
What you pay for
Gmail on its own, and Gmail with esigna
Google Workspace lets each person write their own signature. It doesn’t give your company one design or keep it current. That’s the work esigna does every day.
| What changes |  Gmail on its own | With esigna |
|---|---|---|
| Who sets each signature | Each person, by hand | esigna, from one design |
| People who join | Set up by hand | Get theirs within a day |
| Changing the design | Everyone pastes the new one | Everyone has it in a few minutes |
| Designs by team | One for everyone, if they copy it right | By Google Group or unit |
Your company’s data
What esigna can do in your Google Workspace, and what it can’t
Your admin allows five narrow permissions, and can take them all back at any time.
What esigna can do
- Read your directoryNames, job titles, phones and photos. Read only.
- Set Gmail signaturesOn each person’s main address.
- Set signatures on other addressesThe ones people send from at your domain.
- See your groupsTo give a Google Group its own design. Read only.
- See your organizational unitsThe same for units. Read only.
What esigna never does
- Read, send or delete anyone’s email
- Change passwords, users or groups
- Store anyone’s password or an admin login
- Install anything on anyone’s computer or phone
To take it all back, delete esigna’s client ID under Domain wide delegation. Signatures already in Gmail stay as they are.
The five scopes, for your admin
Your admin pastes these into Domain wide delegation in the Google Admin console.
https://www.googleapis.com/auth/admin.directory.user.readonlyhttps://www.googleapis.com/auth/gmail.settings.basichttps://www.googleapis.com/auth/gmail.settings.sharinghttps://www.googleapis.com/auth/admin.directory.group.readonlyhttps://www.googleapis.com/auth/admin.directory.orgunit.readonly
Prices
One price for your team’s size
Count everyone who gets a signature in Gmail. Every size starts with 14 free days and no card.
How many people get a signature?
Every size includes
- Every design, the Pro Templates included
- A design for each Google Group or unit
- A team link for anyone outside Google Workspace
- A person who answers your emails
Cancel any time, or move up a size and pay only the difference. If you stop, every signature stays in Gmail as it is.
More than 250 people? Email us your size
FAQ
Questions before you start
Who has to set it up?
A super admin of your Google Workspace does one step in the Admin console, about five minutes. If that isn’t you, esigna gives you a setup link to send them. They don’t need an esigna account.
What happens after the 14 free days?
Nothing is charged, because no card was taken. Pay from your Email apps page to keep updates going. If you don’t, every signature stays in Gmail as it is and esigna stops updating it.
What counts toward my size?
Each person whose signature esigna writes into Gmail. People you leave out don’t count. You can move up a size later and pay only the difference.
Does it work in the Gmail app on phones?
Yes. The Gmail app uses the same signature, unless someone typed a Mobile signature in the app. Clearing that box (Settings, the account, Mobile signature) brings theirs back.
We use Outlook, or personal Gmail addresses. Does this work?
This is for Google Workspace accounts, like you@yourcompany.com. For anyone else, a team link lets each person copy a matching signature into Gmail, Outlook or Apple Mail.
Give everyone the same signature this week
One design, with each person’s own name, title and photo, kept current without anyone pasting a thing.