Email signature examples
These are finished email signatures for made up people, grouped by style and by job. Each one is drawn the same way as yours, so it looks the same in Gmail, Outlook and Apple Mail. Open any of them in the free Editor with its details filled in, then put in your own.
Every name, company and phone number on this page is made up, and the photos aren’t of the people named. Each group says why its signatures work, and each signature opens in the Editor exactly as you see it here. It’s free, with no sign-up.
Professional email signature examples
Name, title, firm, a phone number and whatever the job requires, like a bar admission or a confidentiality notice. The type is quiet and the logo is small, which suits emails that get forwarded to people you’ve never met.
- Open in the editor
Hannah Brooks
Lawyer · Counsel templateHannah Brooks, Esq. Partner, Employment Litigation Ashford Kane LLP 
hbrooks@ashfordkane.com ashfordkane.com (212) 555-0164 250 Park Avenue South, 9th Floor, New York, NY 10003 Admitted in New York and New Jersey This message may contain privileged or confidential information. If you are not the intended recipient, please notify the sender and delete it. - Open in the editor
Daniel Haddad
CEO · Charter template
Daniel Haddad Co-founder and CEO Fernway daniel@fernway.com (512) 555-0136 fernway.com This email and any attachments are confidential and intended only for the named recipient. If it reached you by mistake, please let the sender know and delete it. - Open in the editor
Alan Whitcombe
Consultant · Correspondent templateWarm regards, Alan Whitcombe Operations Consultant Whitcombe Advisory alan@whitcombeadvisory.com (212) 555-0143 (212) 555-0188 whitcombeadvisory.com
Minimalist email signature examples
A few short lines and no pictures. A minimalist signature reads the same on a phone, in plain text and in every inbox, and it never takes more room than the email above it.
- Open in the editor
Owen Kessler
Brief templateOwen Kessler Product Designer owen@kessler.design kessler.design - Open in the editor
Clara Jensen
Northline templateClara Jensen Head of Partnerships Tallow & Pine clara@tallowandpine.com (415) 555-0131 - Open in the editor
Samuel Okoro
Correspondent templateWarm regards, Samuel Okoro Editor The Field Quarterly samuel@fieldquarterly.com fieldquarterly.com
Simple email signature examples
Everything someone needs to reach you, in one colour and plain type. There’s no photo or logo to load, so nothing breaks when an email app blocks images. A student or a recruiter needs little more.
- Open in the editor
Lucy Tran
Meridian templateLucy Tran Office Manager Harborview Dental lucy@harborviewdental.com (617) 555-0159 harborviewdental.com 48 Water Street, Boston, MA 02109 - Open in the editor
Sofia Marin
Campus templateSofia Marin Open to opportunities BSc Computer Science, Class of 2027 Westbrook University LinkedIn sofia.marin@westbrook.edu - Open in the editor
Rachel Kim
Agenda templateRachel Kim Talent Partner Oakridge Health rachel.kim@oakridgehealth.com (206) 555-0172 oakridgehealth.com Let’s find a time Pick a slot that suits you. Book a meeting
Email signature examples with a photo
A face helps when people book you, buy from you or meet you in person, so agents, freelancers and teachers use one most. Keep the photo small and let your name sit beside it.
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Nadia Rahman
Real Estate Agent · Keystone templateNadia Rahman Real Estate Agent Cedar & Stone Realty CA DRE #02187654 nadia@cedarstonerealty.com (619) 555-0183 nadiarahmanhomes.com 
View listings - Open in the editor
Dev Raman
Freelancer · Studio templateNice to meet you. Dev Raman Freelance Copywriter Available for new projects dev@devraman.co devraman.co (646) 555-0117 - Open in the editor
Linda Halvorsen
Teacher · Meridian templateLinda Halvorsen, NBCT 7th Grade Science Teacher Lakeview Middle School lhalvorsen@lakeview.k12.us (608) 555-0175 lakeview.k12.us 
Email signature examples with a logo
A logo says which company the email is from before anyone reads a word. It works best small and beside the name, with the links in a colour from the logo.
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Rohan Chandra
Marketing Manager · Monogram template
Lumen Analytics Rohan Chandra Marketing Manager, Demand Gen rohan.chandra@lumenanalytics.com (415) 555-0126 lumenanalytics.com - Open in the editor
Nora Lindqvist
Graphic Designer · Folio templateNora Lindqvist Brand & Identity Designer 
Studio Lindqvist 
nora@studiolindqvist.com (312) 555-0164 studiolindqvist.com
Bold email signature examples
A bigger name, a strong colour and a button for the one thing you want people to do. It suits work people judge by eye, as long as the phone number and email stay easy to read.
- Open in the editor
Mara Ellis
Photographer · Atelier templateMara Ellis Studio Mara Ellis Wedding & Portrait Photographer hello@maraellis.com (503) 555-0192 maraellis.com Explore my work LinkedIn Instagram X Facebook - Open in the editor
Tom Becker
Signal templateTom Becker Founder Becker Bicycle Works tom@beckerbicycles.com beckerbicycles.com (720) 555-0114 Let's talk
Email signature examples by job
What goes in a signature depends on the work. A developer links GitHub and leaves out the photo, a realtor needs a license number and a lawyer a disclaimer. Each job below has its own page with four designs and what to put in them.
- Open in the editor
Priya Nandakumar
Software Developer · Terminal template➜ ~ whoami Priya Nandakumar Senior Backend Engineer @ Northwind Systems priya@northwind.dev pnandakumar.dev github.com/pnandakumar ➜ ~ ▍
FAQ
Email signature questions
What should an email signature include?
Your name, your job title and company, and one or two ways to reach you, usually a phone number and a website. Add a photo, a logo or social links only if they help the people you write to. Some jobs need more, like a license number or a confidentiality notice.
How long should an email signature be?
Three to five lines is plenty for most people. The minimalist examples above show how little you need: a name, a title and one way to reach you. Every extra line is one more thing to read under every email you send.
Should an email signature have a photo?
It helps when people meet you or book you, as agents, freelancers and consultants find. In a large company or a law firm, a logo or plain text is more usual. Keep it small: the photos in these examples are about 70 to 130 pixels wide.
Can I use these examples for my own signature?
Yes. Each one opens in the free Editor with its details filled in. Replace them with yours, add your own photo or logo, and copy it into Gmail, Outlook or Apple Mail. There’s no sign-up and nothing to credit.
Are these real people?
No. Every name, company and address here is made up, and the phone numbers are in the 555-01 range kept for fiction. The photos come from stock libraries or were generated, so they aren’t the people named.
Make your own
Start from an example, or from a blank design.
Pick any of the free templates, type your details and copy the signature into your email app. It’s free and you don’t need an account.