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Photographer Email Signature Templates

A photographer's email signature should carry your name, what you shoot, your studio or business name, a link to your portfolio, and one phone number where clients can reach you. Keep it visually quiet, since it sits under your images and shouldn't compete with them.

Below are four templates pre-filled for photographers, one of them with two photos of work under the name, each with its own copy-paste HTML. Every one renders live on this page, so what you see is what your recipients see.

Create your signatureBrowse the templates

Copy-paste HTML · Works in Gmail, Outlook and Apple Mail · No sign-up needed

Copy-paste HTML

Four templates, with copy-paste HTML

These are real HTML tables. Copy one and paste it straight into Gmail, Outlook, or Apple Mail, and it renders reliably in all three. They’re free to use, with no sign-up and no attribution required.

Where a template has a social row, it shows all four networks so you can see how the row sits. Every part is optional in the Editor, and the checklist below covers what’s worth keeping for this role.

Gallery

Creative
Use this template
View HTML source
<!-- esigna editable signature -->
<table role="presentation" cellpadding="0" cellspacing="0" width="356" style="width:356px;border-collapse:collapse;font-family:Arial, Helvetica, sans-serif;font-size:14px;line-height:1.4;color:#202925;"><tr><td valign="top" style="font-size:0;line-height:0;"><table role="presentation" cellpadding="0" cellspacing="0"><tr><td valign="top" style="font-size:0;line-height:0;padding-bottom:16px;"><table role="presentation" cellpadding="0" cellspacing="0"><tr><td valign="top" style="font-size:26px;line-height:30px;font-family:Helvetica, Arial, sans-serif;font-weight:400;padding-bottom:2px;"><span style="display:inline-block;color:#202925;">Mara Ellis</span></td></tr><tr><td valign="middle" style="font-size:0;line-height:17px;vertical-align:middle;padding-bottom:2px;"><span style="display:inline-block;vertical-align:top;line-height:0;"><span style="font-size:12px;line-height:17px;font-family:Arial, Helvetica, sans-serif;color:#69736e;">Wedding &amp; Portrait Photographer</span><span style="font-size:12px;line-height:17px;font-family:Arial, Helvetica, sans-serif;font-weight:400;color:#69736e;">&nbsp;· Mara Ellis Studio</span></span></td></tr><tr><td valign="top" style="font-size:0;line-height:0;padding-top:8px;"><table role="presentation" cellpadding="0" cellspacing="0"><tr><td valign="middle" style="font-size:0;line-height:17px;vertical-align:middle;"><span style="display:inline-block;vertical-align:top;line-height:0;"><span style="display:inline-block;vertical-align:middle;font-size:11px;line-height:17px;font-family:Arial, Helvetica, sans-serif;color:#202925;"><a href="mailto:hello@maraellis.com" style="text-decoration:none;color:#202925;word-break:normal;overflow-wrap:normal;">hello@maraellis.com</a></span><span style="font-size:12px;">&emsp;</span><span style="display:inline-block;vertical-align:middle;font-size:11px;line-height:17px;font-family:Arial, Helvetica, sans-serif;color:#202925;white-space:nowrap;"><a href="tel:5035550192" style="text-decoration:none;color:#202925;">(503) 555-0192</a></span></span></td></tr><tr><td valign="middle" style="font-size:0;line-height:17px;vertical-align:middle;"><span style="display:inline-block;vertical-align:top;line-height:0;"><span style="display:inline-block;vertical-align:middle;font-size:11px;line-height:17px;font-family:Arial, Helvetica, sans-serif;color:#3d5a4c;"><a href="https://maraellis.com" style="text-decoration:none;color:#3d5a4c;word-break:normal;overflow-wrap:normal;">maraellis.com</a></span><span style="font-size:12px;">&emsp;</span><span style="display:inline-block;vertical-align:middle;font-size:11px;line-height:17px;font-family:Arial, Helvetica, sans-serif;color:#3d5a4c;"><a href="https://instagram.com/maraellisphoto" style="text-decoration:none;color:#3d5a4c;word-break:normal;overflow-wrap:normal;">Instagram</a></span></span></td></tr></table></td></tr></table></td></tr><tr><td valign="top" width="356" style="font-size:0;line-height:0;padding-bottom:16px;"><table role="presentation" cellpadding="0" cellspacing="0" width="356" style="width:356px;"><tr><td width="356" style="width:356px;border-top:1px solid #dde2de;font-size:0;line-height:0;">&nbsp;</td></tr></table></td></tr><tr><td valign="top" style="font-size:0;line-height:0;"><table role="presentation" cellpadding="0" cellspacing="0"><tr><td valign="top" width="170" style="font-size:0;line-height:0;padding-right:16px;"><table role="presentation" cellpadding="0" cellspacing="0" width="170" style="width:170px;"><tr><td valign="top" style="font-size:0;mso-line-height-rule:exactly;line-height:113px;"><a href="https://maraellis.com" style="text-decoration:none;color:inherit;"><img src="https://esigna.app/templates/artwork/photographer-work-wedding.jpg" alt="Work photo 1" width="170" height="113" border="0" style="display:block;border:0;width:170px;height:113px;font-family:Arial, Helvetica, sans-serif;font-size:11px;line-height:13px;color:#69736e;"></a></td></tr><tr><td valign="middle" style="font-size:0;line-height:18px;vertical-align:middle;padding-top:11px;"><span style="display:inline-block;vertical-align:top;line-height:0;"><span style="font-size:14px;line-height:18px;font-family:Georgia, serif;color:#202925;font-style:italic;">Ana and Theo</span><span style="font-size:14px;line-height:18px;font-family:Georgia, serif;color:#202925;">, 2026</span></span></td></tr><tr><td valign="top" style="font-size:11px;line-height:15px;font-family:Arial, Helvetica, sans-serif;padding-top:1px;"><span style="display:inline-block;color:#69736e;">Wedding, Columbia River Gorge</span></td></tr></table></td><td valign="top" width="170" style="font-size:0;line-height:0;"><table role="presentation" cellpadding="0" cellspacing="0" width="170" style="width:170px;"><tr><td valign="top" style="font-size:0;mso-line-height-rule:exactly;line-height:113px;"><a href="https://maraellis.com" style="text-decoration:none;color:inherit;"><img src="https://esigna.app/templates/artwork/photographer-work-family.jpg" alt="Work photo 2" width="170" height="113" border="0" style="display:block;border:0;width:170px;height:113px;font-family:Arial, Helvetica, sans-serif;font-size:11px;line-height:13px;color:#69736e;"></a></td></tr><tr><td valign="middle" style="font-size:0;line-height:18px;vertical-align:middle;padding-top:11px;"><span style="display:inline-block;vertical-align:top;line-height:0;"><span style="font-size:14px;line-height:18px;font-family:Georgia, serif;color:#202925;font-style:italic;">The Bennetts</span><span style="font-size:14px;line-height:18px;font-family:Georgia, serif;color:#202925;">, 2026</span></span></td></tr><tr><td valign="top" style="font-size:11px;line-height:15px;font-family:Arial, Helvetica, sans-serif;padding-top:1px;"><span style="display:inline-block;color:#69736e;">Family session, Sauvie Island</span></td></tr></table></td></tr></table></td></tr></table></td></tr></table>

Monogram

Essential
Use this template
View HTML source
<!-- esigna editable signature -->
<table role="presentation" cellpadding="0" cellspacing="0" width="440" style="width:440px;border-collapse:collapse;font-family:Arial, Helvetica, sans-serif;font-size:14px;line-height:1.4;color:#252b2d;"><tr><td valign="top" style="font-size:0;line-height:0;"><table role="presentation" cellpadding="0" cellspacing="0"><tr><td valign="middle" style="font-size:0;line-height:0;vertical-align:middle;padding-bottom:19px;"><table role="presentation" cellpadding="0" cellspacing="0"><tr><td valign="middle" style="font-size:0;mso-line-height-rule:exactly;line-height:39px;vertical-align:middle;padding-right:24px;"><img src="https://esigna.app/templates/logos/photographer-271723a71a.png" alt="Mara Ellis Studio logo" width="117" height="39" border="0" style="display:block;border:0;width:117px;height:39px;font-family:Arial, Helvetica, sans-serif;font-size:11px;line-height:13px;color:#64716f;"></td><td valign="middle" style="font-size:0;line-height:0;vertical-align:middle;padding-left:24px;border-left:2px solid #44584d;"><table role="presentation" cellpadding="0" cellspacing="0"><tr><td valign="top" style="font-size:10px;line-height:18px;font-family:Arial, Helvetica, sans-serif;font-weight:700;padding-bottom:3px;"><span style="display:inline-block;color:#44584d;">Mara Ellis Studio</span></td></tr><tr><td valign="top" style="font-size:22px;line-height:28px;font-family:Arial, Helvetica, sans-serif;font-weight:700;padding-bottom:3px;"><span style="display:inline-block;color:#252b2d;">Mara Ellis</span></td></tr><tr><td valign="top" style="font-size:12px;line-height:18px;font-family:Arial, Helvetica, sans-serif;"><span style="display:inline-block;color:#64716f;">Wedding &amp; Portrait Photographer</span></td></tr></table></td></tr></table></td></tr><tr><td valign="bottom" style="font-size:0;line-height:0;vertical-align:bottom;padding-bottom:19px;"><table role="presentation" cellpadding="0" cellspacing="0"><tr><td valign="bottom" style="font-size:0;line-height:0;vertical-align:bottom;padding-right:25px;"><table role="presentation" cellpadding="0" cellspacing="0"><tr><td valign="top" style="font-size:12px;line-height:18px;font-family:Arial, Helvetica, sans-serif;padding-bottom:2px;"><span style="display:inline-block;color:#252b2d;"><a href="mailto:hello@maraellis.com" style="text-decoration:none;color:#252b2d;word-break:normal;overflow-wrap:normal;">hello@maraellis.com</a></span></td></tr><tr><td valign="top" style="font-size:12px;line-height:18px;font-family:Arial, Helvetica, sans-serif;padding-bottom:2px;"><span style="display:inline-block;color:#252b2d;white-space:nowrap;"><a href="tel:5035550192" style="text-decoration:none;color:#252b2d;">(503) 555-0192</a></span></td></tr><tr><td valign="top" style="font-size:12px;line-height:18px;font-family:Arial, Helvetica, sans-serif;"><span style="display:inline-block;color:#44584d;"><a href="https://maraellis.com" style="text-decoration:none;color:#44584d;word-break:normal;overflow-wrap:normal;">maraellis.com</a></span></td></tr></table></td><td valign="middle" style="font-size:0;line-height:0;vertical-align:middle;"><table role="presentation" cellpadding="0" cellspacing="0"><tr><td valign="middle" style="font-size:0;mso-line-height-rule:exactly;line-height:20px;vertical-align:middle;padding-right:8px;"><a href="https://linkedin.com/in/maraellis" style="text-decoration:none;color:inherit;"><img src="https://esigna.app/api/signature-icons/linkedin?c=44584d&amp;h=1" alt="LinkedIn" width="20" height="20" border="0" style="display:block;border:0;width:20px;height:20px;"></a></td><td valign="middle" style="font-size:0;mso-line-height-rule:exactly;line-height:20px;vertical-align:middle;padding-right:8px;"><a href="https://instagram.com/maraellisphoto" style="text-decoration:none;color:inherit;"><img src="https://esigna.app/api/signature-icons/instagram?c=44584d&amp;h=1" alt="Instagram" width="20" height="20" border="0" style="display:block;border:0;width:20px;height:20px;"></a></td><td valign="middle" style="font-size:0;mso-line-height-rule:exactly;line-height:20px;vertical-align:middle;padding-right:8px;"><a href="https://x.com/maraellisphoto" style="text-decoration:none;color:inherit;"><img src="https://esigna.app/api/signature-icons/x?c=44584d&amp;h=1" alt="X" width="20" height="20" border="0" style="display:block;border:0;width:20px;height:20px;"></a></td><td valign="middle" style="font-size:0;mso-line-height-rule:exactly;line-height:20px;vertical-align:middle;"><a href="https://facebook.com/maraellisstudio" style="text-decoration:none;color:inherit;"><img src="https://esigna.app/api/signature-icons/facebook?c=44584d&amp;h=1" alt="Facebook" width="20" height="20" border="0" style="display:block;border:0;width:20px;height:20px;"></a></td></tr></table></td></tr></table></td></tr><tr><td valign="top" width="440" style="font-size:0;line-height:0;"><table role="presentation" cellpadding="0" cellspacing="0" width="440" style="width:440px;"><tr><td width="440" style="width:440px;border-top:1px solid #44584d;font-size:0;line-height:0;">&nbsp;</td></tr></table></td></tr></table></td></tr></table>

Studio

Creative
Use this template
View HTML source
<!-- esigna editable signature -->
<table role="presentation" cellpadding="0" cellspacing="0" width="480" style="width:480px;border-collapse:collapse;font-family:Arial, Helvetica, sans-serif;font-size:14px;line-height:1.4;color:#252b2d;"><tr><td valign="top" style="font-size:0;line-height:0;"><table role="presentation" cellpadding="0" cellspacing="0"><tr><td valign="middle" style="font-size:0;line-height:0;vertical-align:middle;padding-bottom:13px;"><table role="presentation" cellpadding="0" cellspacing="0"><tr><td valign="middle" style="font-size:0;mso-line-height-rule:exactly;line-height:132px;vertical-align:middle;padding-right:27px;"><img src="https://esigna.app/templates/faces/photographer-b9bd9a8659.jpg" alt="Mara Ellis" width="132" height="132" border="0" style="display:block;border:0;width:132px;height:132px;border-radius:8px;font-family:Arial, Helvetica, sans-serif;font-size:11px;line-height:13px;color:#64716f;"></td><td valign="middle" style="font-size:0;line-height:0;vertical-align:middle;"><table role="presentation" cellpadding="0" cellspacing="0"><tr><td valign="top" style="font-size:12px;line-height:18px;font-family:Georgia, serif;font-style:italic;padding-bottom:7px;"><span style="display:inline-block;color:#64716f;">Nice to meet you.</span></td></tr><tr><td valign="top" style="font-size:26px;line-height:32px;font-family:Arial, Helvetica, sans-serif;font-weight:700;padding-bottom:7px;"><span style="display:inline-block;color:#252b2d;">Mara Ellis</span></td></tr><tr><td valign="top" style="font-size:12px;line-height:18px;font-family:Arial, Helvetica, sans-serif;padding-bottom:7px;"><span style="display:inline-block;color:#64716f;">Wedding &amp; Portrait Photographer</span></td></tr><tr><td valign="top" style="font-size:11px;line-height:18px;font-family:Arial, Helvetica, sans-serif;font-weight:700;padding-bottom:7px;"><span style="display:inline-block;color:#755331;">Mara Ellis Studio</span></td></tr><tr><td valign="middle" style="font-size:0;line-height:0;vertical-align:middle;"><table role="presentation" cellpadding="0" cellspacing="0"><tr><td valign="middle" style="font-size:0;mso-line-height-rule:exactly;line-height:24px;vertical-align:middle;padding-right:8px;"><a href="https://linkedin.com/in/maraellis" style="text-decoration:none;color:inherit;"><img src="https://esigna.app/api/signature-icons/linkedin?c=755331&amp;t=round" alt="LinkedIn" width="24" height="24" border="0" style="display:block;border:0;width:24px;height:24px;"></a></td><td valign="middle" style="font-size:0;mso-line-height-rule:exactly;line-height:24px;vertical-align:middle;padding-right:8px;"><a href="https://instagram.com/maraellisphoto" style="text-decoration:none;color:inherit;"><img src="https://esigna.app/api/signature-icons/instagram?c=755331&amp;t=round" alt="Instagram" width="24" height="24" border="0" style="display:block;border:0;width:24px;height:24px;"></a></td><td valign="middle" style="font-size:0;mso-line-height-rule:exactly;line-height:24px;vertical-align:middle;padding-right:8px;"><a href="https://x.com/maraellisphoto" style="text-decoration:none;color:inherit;"><img src="https://esigna.app/api/signature-icons/x?c=755331&amp;t=round" alt="X" width="24" height="24" border="0" style="display:block;border:0;width:24px;height:24px;"></a></td><td valign="middle" style="font-size:0;mso-line-height-rule:exactly;line-height:24px;vertical-align:middle;"><a href="https://facebook.com/maraellisstudio" style="text-decoration:none;color:inherit;"><img src="https://esigna.app/api/signature-icons/facebook?c=755331&amp;t=round" alt="Facebook" width="24" height="24" border="0" style="display:block;border:0;width:24px;height:24px;"></a></td></tr></table></td></tr></table></td></tr></table></td></tr><tr><td valign="top" width="480" style="font-size:0;line-height:0;padding-bottom:13px;"><table role="presentation" cellpadding="0" cellspacing="0" width="480" style="width:480px;"><tr><td width="480" style="width:480px;border-top:1px solid #755331;font-size:0;line-height:0;">&nbsp;</td></tr></table></td></tr><tr><td valign="middle" style="font-size:0;line-height:18px;vertical-align:middle;"><span style="display:inline-block;vertical-align:top;line-height:0;"><span style="display:inline-block;vertical-align:middle;font-size:11px;line-height:18px;font-family:Arial, Helvetica, sans-serif;color:#252b2d;"><a href="mailto:hello@maraellis.com" style="text-decoration:none;color:#252b2d;word-break:normal;overflow-wrap:normal;">hello@maraellis.com</a></span><span style="font-size:20px;">&emsp;</span><span style="display:inline-block;vertical-align:middle;font-size:11px;line-height:18px;font-family:Arial, Helvetica, sans-serif;color:#252b2d;"><a href="https://maraellis.com" style="text-decoration:none;color:#252b2d;word-break:normal;overflow-wrap:normal;">maraellis.com</a></span><span style="font-size:20px;">&emsp;</span><span style="display:inline-block;vertical-align:middle;font-size:11px;line-height:18px;font-family:Arial, Helvetica, sans-serif;color:#252b2d;white-space:nowrap;"><a href="tel:5035550192" style="text-decoration:none;color:#252b2d;">(503) 555-0192</a></span></span></td></tr></table></td></tr></table>

Atelier

Editorial
Use this template
View HTML source
<!-- esigna editable signature -->
<table role="presentation" cellpadding="0" cellspacing="0" width="460" style="width:460px;border-collapse:collapse;font-family:Arial, Helvetica, sans-serif;font-size:14px;line-height:1.4;color:#252b2d;"><tr><td valign="top" style="font-size:0;line-height:0;"><table role="presentation" cellpadding="0" cellspacing="0"><tr><td valign="top" style="font-size:0;line-height:0;padding-bottom:20px;"><table role="presentation" cellpadding="0" cellspacing="0"><tr><td valign="top" width="286" style="font-size:0;line-height:0;padding-right:28px;"><table role="presentation" cellpadding="0" cellspacing="0" width="286" style="width:286px;"><tr><td valign="top" style="font-size:10px;line-height:18px;font-family:Arial, Helvetica, sans-serif;font-weight:700;padding-bottom:7px;"><span style="display:inline-block;color:#a04d36;">Mara Ellis Studio</span></td></tr><tr><td valign="top" style="font-size:31px;line-height:35px;font-family:Georgia, serif;font-weight:400;padding-bottom:7px;"><span style="display:inline-block;color:#252b2d;">Mara Ellis</span></td></tr><tr><td valign="top" style="font-size:12px;line-height:18px;font-family:Arial, Helvetica, sans-serif;padding-bottom:7px;"><span style="display:inline-block;color:#64716f;">Wedding &amp; Portrait Photographer</span></td></tr><tr><td valign="top" width="42" style="font-size:0;line-height:0;padding-bottom:7px;"><table role="presentation" cellpadding="0" cellspacing="0" width="42" style="width:42px;"><tr><td width="42" style="width:42px;border-top:3px solid #a04d36;font-size:0;line-height:0;">&nbsp;</td></tr></table></td></tr><tr><td valign="top" style="font-size:0;line-height:0;"><table role="presentation" cellpadding="0" cellspacing="0"><tr><td valign="top" style="font-size:11px;line-height:18px;font-family:Arial, Helvetica, sans-serif;padding-bottom:2px;"><span style="display:inline-block;color:#252b2d;"><a href="mailto:hello@maraellis.com" style="text-decoration:none;color:#252b2d;word-break:normal;overflow-wrap:normal;">hello@maraellis.com</a></span></td></tr><tr><td valign="top" style="font-size:11px;line-height:18px;font-family:Arial, Helvetica, sans-serif;padding-bottom:2px;"><span style="display:inline-block;color:#252b2d;white-space:nowrap;"><a href="tel:5035550192" style="text-decoration:none;color:#252b2d;">(503) 555-0192</a></span></td></tr><tr><td valign="top" style="font-size:11px;line-height:18px;font-family:Arial, Helvetica, sans-serif;"><span style="display:inline-block;color:#a04d36;"><a href="https://maraellis.com" style="text-decoration:none;color:#a04d36;word-break:normal;overflow-wrap:normal;">maraellis.com</a></span></td></tr></table></td></tr></table></td><td valign="top" style="font-size:0;mso-line-height-rule:exactly;line-height:118px;"><img src="https://esigna.app/templates/faces/photographer-b9bd9a8659.jpg" alt="Mara Ellis" width="118" height="118" border="0" style="display:block;border:0;width:118px;height:118px;border-radius:4px;font-family:Arial, Helvetica, sans-serif;font-size:11px;line-height:13px;color:#64716f;"></td></tr></table></td></tr><tr><td valign="middle" style="font-size:0;line-height:0;vertical-align:middle;"><table role="presentation" cellpadding="0" cellspacing="0"><tr><td valign="middle" style="font-size:0;line-height:0;vertical-align:middle;padding-right:25px;"><table role="presentation" cellpadding="0" cellspacing="0" style="border-collapse:separate;"><tr><td align="center" valign="middle" width="158" height="34" bgcolor="#a04d36" style="width:158px;height:34px;background-color:#a04d36;border-radius:3px;text-align:center;vertical-align:middle;"><a href="https://maraellis.com" style="display:block;padding:10px 0;font-family:Arial, Helvetica, sans-serif;font-size:12px;line-height:14px;font-weight:600;color:#ffffff;mso-line-height-rule:exactly;word-break:normal;overflow-wrap:normal;text-decoration:none;border-radius:3px;">Explore my work</a></td></tr></table></td><td valign="middle" style="font-size:0;line-height:18px;vertical-align:middle;"><span style="display:inline-block;vertical-align:top;line-height:0;"><span style="display:inline-block;vertical-align:middle;font-size:10px;line-height:18px;font-family:Arial, Helvetica, sans-serif;color:#a04d36;"><a href="https://linkedin.com/in/maraellis" style="text-decoration:none;color:#a04d36;word-break:normal;overflow-wrap:normal;">LinkedIn</a></span><span style="font-size:13px;">&emsp;</span><span style="display:inline-block;vertical-align:middle;font-size:10px;line-height:18px;font-family:Arial, Helvetica, sans-serif;color:#a04d36;"><a href="https://instagram.com/maraellisphoto" style="text-decoration:none;color:#a04d36;word-break:normal;overflow-wrap:normal;">Instagram</a></span><span style="font-size:13px;">&emsp;</span><span style="display:inline-block;vertical-align:middle;font-size:10px;line-height:18px;font-family:Arial, Helvetica, sans-serif;color:#a04d36;"><a href="https://x.com/maraellisphoto" style="text-decoration:none;color:#a04d36;">X</a></span><span style="font-size:13px;">&emsp;</span><span style="display:inline-block;vertical-align:middle;font-size:10px;line-height:18px;font-family:Arial, Helvetica, sans-serif;color:#a04d36;"><a href="https://facebook.com/maraellisstudio" style="text-decoration:none;color:#a04d36;word-break:normal;overflow-wrap:normal;">Facebook</a></span></span></td></tr></table></td></tr></table></td></tr></table>

What to include

What to include in a photographer email signature

Most signatures carry the same basic fields, so what matters is the order and what you leave out. These are the decisions specific to this role.

  1. Your specialty in the job title

    "Wedding & Portrait Photographer" tells a prospect in three words whether you're the right person to email back. Plain "Photographer" makes them ask, and a lot of them won't. If you shoot several genres, lead with the one you want more of.

  2. Link straight to your portfolio

    Send people to photographs rather than a navigation menu. If your site has a gallery, or one collection that shows your best work, link that directly. Photography is bought on sight, and every extra click between the email and an image costs you inquiries.

  3. Instagram, if you keep it current

    For most photographers Instagram is a second portfolio, and clients expect it. Include it only if the grid is current. A link to a feed you abandoned two years ago does more harm than leaving it out.

  4. Mobile over office

    You're on location most of the week, and clients booking a shoot need to reach a person. A studio landline that rings in an empty room is worse than no number at all, so list the mobile you answer and leave the landline off.

  5. Go easy on the design

    Your signature often sits right under the photographs you're sending. Heavy color blocks and thick dividers compete with them for attention, so pick a quiet design. If you want to show work in the signature itself, two small photos that link to their galleries are plenty. A row of six thumbnails reads like a contact sheet.

Examples

Photographer email signature examples

Here is the same advice filled in for six photographers, from weddings to real estate listings. Each fits in four lines, so it works as plain text or inside any of the templates above.

  • Wedding photographer

    Mara EllisWedding & Elopement PhotographerBooking 2027 weddings | maraellis.com/weddings(503) 555-0192 | @maraellisphoto

    Couples book a year or more ahead, so the third line says which season is open and links to the wedding gallery rather than the home page. Instagram gets a place because couples scroll it before they write.

  • Family and newborn photographer

    Jess AlvaradoFamily & Newborn Photographer, AustinFall mini sessions open | jessalvarado.com/minis(512) 555-0136

    Families look for a photographer near them, so the city goes in the title. Mini sessions are the seasonal offer most family photographers run, and naming them here turns every reply into a reminder.

  • Commercial and product photographer

    Daniel OkoroCommercial & Product PhotographerOkoro Studio, Brooklyn | okorostudio.com/work(718) 555-0174 | Usage licensing on request

    Brands and agencies hire on recent work and on usage terms. The link goes to campaigns rather than a home page, and the licensing note tells an art buyer which conversation comes next.

  • Real estate photographer

    Sofia BrandtReal Estate Photographer | Photos, Video, Floor PlansNext day delivery across Greater Phoenix(602) 555-0119 | brandtlistings.com

    Agents book on turnaround and on what comes in the package, so both are in the signature. The service area matters as well, since an agent won't email a photographer two counties away.

  • Event photographer

    Ravi PatelEvent & Conference Photographer, ChicagoSame day highlights for social | ravipatel.photo(312) 555-0153

    Event planners want photos while people are still posting about the event, so the same day promise is the line that wins the booking.

  • Associate photographer

    Hana KimAssociate Photographer, Mara Ellis StudioWeddings and engagements | maraellis.com(503) 555-0168

    An associate shoots under the studio's name, so the studio and its site come first. Hana's own Instagram can wait for her own business; two brands in one signature leave couples unsure who they're booking.

Install

How to add your signature

Copy the HTML above, then paste it into your email app's signature settings.

  • Gmail

    1. Copy the HTML for the template you want.
    2. In Gmail on the web, open Settings (the gear), then See all settings.
    3. On the General tab, scroll to Signature, choose Create new, name it and choose Create.
    4. Click into the signature box and paste (⌘V or Ctrl+V).
    5. Set it as the default for new emails and replies, then choose Save Changes at the bottom of the page.
    Full Gmail guide

  • Outlook

    1. Copy the HTML for the template you want.
    2. New Outlook and Outlook on the web: Settings → Accounts → Signatures.
    3. Choose Add signature, name it and paste into the box.
    4. Tick the boxes to use it for new messages and for replies and forwards, then Save.
    5. Classic Outlook for Windows: File → Options → Mail → Signatures → New, paste, set the defaults, OK.
    Full Outlook guide

  • Apple Mail

    1. Copy the HTML for the template you want.
    2. In Mail on your Mac, open Mail → Settings → Signatures.
    3. Select your account on the left, then choose + below the middle column and name it.
    4. Untick “Always match my default message font”, then paste into the right-hand column.
    5. Pick it in the Choose Signature menu so new messages include it.
    Full Apple Mail guide

FAQ

Photographer email signature questions

What should a photographer put in an email signature?

Your name, your specialty as a job title, your studio or business name, a direct portfolio link, one reliable mobile number, and Instagram if you keep it current. Skip the office landline and long taglines. Clients are scanning for who you are and where they can see your work.

Should a photographer put photos in their email signature?

Two small photos of your work can earn their place, as long as each one links to its full gallery and the email still makes sense without them. Classic Outlook holds back pictures from senders it doesn't know until the reader allows them, so your name, specialty and portfolio link have to be text. Keep each photo small, around 340 by 230 pixels, so the email stays light.

Do I need my business name if I shoot under my own name?

If your business name is just your name, don't repeat it. Two identical lines look like a formatting error. Use one line for your name and one for your specialty. Add the studio name only when it differs from your personal name, or when you want the signature to read as a company rather than a freelancer.

Should I include my pricing or availability in my signature?

No. Both change, and a stale rate in a signature creates awkward conversations later. If you want to push booking, link to a page that holds the current information. That way you update one page instead of every signature on every device.

What size should a photographer's email signature be?

Keep the whole signature under about 600 pixels wide so it doesn't force horizontal scrolling on mobile, and keep any logo under roughly 150 pixels wide. Every template on this page already sits inside those limits.

Is a plain-text or HTML signature better for photographers?

HTML, in almost every case. It lets you style your name, link your portfolio cleanly, and keep the layout stable across clients. The four templates on this page are real HTML tables, which is what renders reliably in Outlook. Copy the code and paste it straight into your mail client.

Make it yours

Make one of these your signature.

Swap Mara Ellis’s details for your own, add your headshot or company logo, and put it on every email you send. It’s free.

Create your signatureCopy the HTML instead

Other signature templates

4 templates and advice for each role.