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Freelancer Email Signature Templates

A freelancer's email signature should carry your name, the service you sell, a portfolio or website link, and one contact method you check daily. Done well, it's the fastest way to look like an established business rather than someone emailing from a spare room.

Below are four templates built for independent workers, each with its own copy-paste HTML. All of them render live on this page, so you can see exactly what you'd be sending without signing up.

Create your signatureBrowse the templates

Copy-paste HTML · Works in Gmail, Outlook and Apple Mail · No sign-up needed

Copy-paste HTML

Four templates, with copy-paste HTML

These are real HTML tables. Copy one and paste it straight into Gmail, Outlook, or Apple Mail, and it renders reliably in all three. They’re free to use, with no sign-up and no attribution required.

Where a template has a social row, it shows all four networks so you can see how the row sits. Every part is optional in the Editor, and the checklist below covers what’s worth keeping for this role.

Meridian

Essential
Use this template
View HTML source
<!-- esigna editable signature -->
<table role="presentation" cellpadding="0" cellspacing="0" width="440" style="width:440px;border-collapse:collapse;font-family:Arial, Helvetica, sans-serif;font-size:14px;line-height:1.4;color:#252b2d;"><tr><td valign="top" style="font-size:0;line-height:0;"><table role="presentation" cellpadding="0" cellspacing="0"><tr><td valign="middle" style="font-size:0;line-height:0;vertical-align:middle;padding-bottom:16px;"><table role="presentation" cellpadding="0" cellspacing="0"><tr><td valign="middle" style="font-size:0;line-height:0;vertical-align:middle;padding-right:18px;"><img src="https://esigna.app/templates/faces/freelancer-16d139b047.jpg" alt="Dev Raman" width="68" height="68" border="0" style="display:block;border:0;width:68px;height:68px;border-radius:34px;font-family:Arial, Helvetica, sans-serif;font-size:11px;line-height:13px;color:#64716f;"></td><td valign="middle" style="font-size:0;line-height:0;vertical-align:middle;"><table role="presentation" cellpadding="0" cellspacing="0"><tr><td valign="top" style="font-size:23px;line-height:29px;font-family:Arial, Helvetica, sans-serif;font-weight:700;padding-bottom:3px;"><span style="display:inline-block;color:#252b2d;">Dev Raman</span></td></tr><tr><td valign="top" style="font-size:12px;line-height:18px;font-family:Arial, Helvetica, sans-serif;padding-bottom:3px;"><span style="display:inline-block;color:#64716f;">Freelance Copywriter</span></td></tr><tr><td valign="top" style="font-size:11px;line-height:18px;font-family:Arial, Helvetica, sans-serif;font-weight:700;"><span style="display:inline-block;color:#27685e;">Available for new projects</span></td></tr></table></td></tr></table></td></tr><tr><td valign="top" width="440" style="font-size:0;line-height:0;padding-bottom:16px;"><table role="presentation" cellpadding="0" cellspacing="0" width="440" style="width:440px;border-top:1px solid #27685e;"><tr><td style="font-size:0;line-height:0;">&nbsp;</td></tr></table></td></tr><tr><td valign="middle" style="font-size:0;line-height:0;vertical-align:middle;padding-top:3px;"><table role="presentation" cellpadding="0" cellspacing="0"><tr><td valign="middle" style="font-size:0;line-height:0;vertical-align:middle;padding-right:32px;"><table role="presentation" cellpadding="0" cellspacing="0"><tr><td valign="top" style="font-size:12px;line-height:18px;font-family:Arial, Helvetica, sans-serif;padding-bottom:2px;"><span style="display:inline-block;color:#252b2d;"><a href="mailto:dev@devraman.co" style="text-decoration:none;color:#252b2d;">dev@devraman.co</a></span></td></tr><tr><td valign="top" style="font-size:12px;line-height:18px;font-family:Arial, Helvetica, sans-serif;padding-bottom:2px;"><span style="display:inline-block;color:#252b2d;white-space:nowrap;"><a href="tel:6465550117" style="text-decoration:none;color:#252b2d;">(646) 555-0117</a></span></td></tr><tr><td valign="top" style="font-size:12px;line-height:18px;font-family:Arial, Helvetica, sans-serif;"><span style="display:inline-block;color:#27685e;"><a href="https://devraman.co" style="text-decoration:none;color:#27685e;">devraman.co</a></span></td></tr></table></td><td valign="middle" style="font-size:0;line-height:0;vertical-align:middle;"><table role="presentation" cellpadding="0" cellspacing="0"><tr><td valign="top" style="font-size:0;line-height:0;padding-bottom:12px;"><img src="https://esigna.app/templates/logos/freelancer-5c9941d3b5.png" alt="Available for new projects logo" width="32" height="32" border="0" style="display:block;border:0;width:32px;height:32px;font-family:Arial, Helvetica, sans-serif;font-size:11px;line-height:13px;color:#64716f;"></td></tr><tr><td valign="middle" style="font-size:0;line-height:0;vertical-align:middle;"><table role="presentation" cellpadding="0" cellspacing="0"><tr><td valign="middle" style="font-size:0;line-height:0;vertical-align:middle;padding-right:8px;"><a href="https://linkedin.com/in/devraman" style="text-decoration:none;color:inherit;"><img src="https://esigna.app/api/signature-icons/linkedin?c=27685e&amp;t=round" alt="LinkedIn" width="22" height="22" border="0" style="display:block;border:0;width:22px;height:22px;"></a></td><td valign="middle" style="font-size:0;line-height:0;vertical-align:middle;padding-right:8px;"><a href="https://instagram.com/devraman" style="text-decoration:none;color:inherit;"><img src="https://esigna.app/api/signature-icons/instagram?c=27685e&amp;t=round" alt="Instagram" width="22" height="22" border="0" style="display:block;border:0;width:22px;height:22px;"></a></td><td valign="middle" style="font-size:0;line-height:0;vertical-align:middle;padding-right:8px;"><a href="https://x.com/devraman" style="text-decoration:none;color:inherit;"><img src="https://esigna.app/api/signature-icons/x?c=27685e&amp;t=round" alt="X" width="22" height="22" border="0" style="display:block;border:0;width:22px;height:22px;"></a></td><td valign="middle" style="font-size:0;line-height:0;vertical-align:middle;"><a href="https://facebook.com/devramanwrites" style="text-decoration:none;color:inherit;"><img src="https://esigna.app/api/signature-icons/facebook?c=27685e&amp;t=round" alt="Facebook" width="22" height="22" border="0" style="display:block;border:0;width:22px;height:22px;"></a></td></tr></table></td></tr></table></td></tr></table></td></tr></table></td></tr></table>

Signal

Essential
Use this template
View HTML source
<!-- esigna editable signature -->
<table role="presentation" cellpadding="0" cellspacing="0" width="420" style="width:420px;border-collapse:collapse;font-family:Arial, Helvetica, sans-serif;font-size:14px;line-height:1.4;color:#252b2d;"><tr><td valign="top" style="font-size:0;line-height:0;"><table role="presentation" cellpadding="0" cellspacing="0"><tr><td valign="top" width="42" style="font-size:0;line-height:0;padding-bottom:15px;"><table role="presentation" cellpadding="0" cellspacing="0" width="42" style="width:42px;border-top:4px solid #2865a0;"><tr><td style="font-size:0;line-height:0;">&nbsp;</td></tr></table></td></tr><tr><td valign="middle" style="font-size:0;line-height:0;vertical-align:middle;padding-bottom:15px;"><table role="presentation" cellpadding="0" cellspacing="0"><tr><td valign="middle" width="292" style="font-size:0;line-height:0;vertical-align:middle;padding-right:22px;"><table role="presentation" cellpadding="0" cellspacing="0" width="292" style="width:292px;"><tr><td valign="top" style="font-size:27px;line-height:33px;font-family:Arial, Helvetica, sans-serif;font-weight:700;padding-bottom:3px;"><span style="display:inline-block;color:#252b2d;">Dev Raman</span></td></tr><tr><td valign="top" style="font-size:12px;line-height:18px;font-family:Arial, Helvetica, sans-serif;padding-bottom:3px;"><span style="display:inline-block;color:#64716f;">Freelance Copywriter</span></td></tr><tr><td valign="top" style="font-size:11px;line-height:18px;font-family:Arial, Helvetica, sans-serif;font-weight:700;"><span style="display:inline-block;color:#2865a0;">Available for new projects</span></td></tr></table></td><td valign="middle" style="font-size:0;line-height:0;vertical-align:middle;"><img src="https://esigna.app/templates/faces/freelancer-16d139b047.jpg" alt="Dev Raman" width="64" height="64" border="0" style="display:block;border:0;width:64px;height:64px;border-radius:32px;font-family:Arial, Helvetica, sans-serif;font-size:11px;line-height:13px;color:#64716f;"></td></tr></table></td></tr><tr><td valign="middle" style="font-size:0;line-height:0;vertical-align:middle;padding-bottom:15px;"><table role="presentation" cellpadding="0" cellspacing="0"><tr><td valign="middle" style="font-size:0;line-height:0;vertical-align:middle;padding-right:20px;"><table role="presentation" cellpadding="0" cellspacing="0"><tr><td valign="top" style="font-size:11px;line-height:18px;font-family:Arial, Helvetica, sans-serif;padding-bottom:3px;"><span style="display:inline-block;color:#252b2d;"><a href="mailto:dev@devraman.co" style="text-decoration:none;color:#252b2d;">dev@devraman.co</a></span></td></tr><tr><td valign="top" style="font-size:11px;line-height:18px;font-family:Arial, Helvetica, sans-serif;"><span style="display:inline-block;color:#252b2d;"><a href="https://devraman.co" style="text-decoration:none;color:#252b2d;">devraman.co</a></span></td></tr></table></td><td valign="middle" style="font-size:0;line-height:0;vertical-align:middle;"><table role="presentation" cellpadding="0" cellspacing="0"><tr><td valign="top" style="font-size:11px;line-height:18px;font-family:Arial, Helvetica, sans-serif;"><span style="display:inline-block;color:#252b2d;white-space:nowrap;"><a href="tel:6465550117" style="text-decoration:none;color:#252b2d;">(646) 555-0117</a></span></td></tr></table></td></tr></table></td></tr><tr><td valign="middle" style="font-size:0;line-height:0;vertical-align:middle;"><table role="presentation" cellpadding="0" cellspacing="0"><tr><td valign="middle" style="font-size:0;line-height:0;vertical-align:middle;padding-right:24px;"><table role="presentation" cellpadding="0" cellspacing="0" style="border-collapse:separate;"><tr><td align="center" valign="middle" width="122" height="34" bgcolor="#2865a0" style="width:122px;height:34px;background-color:#2865a0;border-radius:3px;text-align:center;vertical-align:middle;"><a href="mailto:dev@devraman.co" style="display:block;padding:10px 0;font-family:Arial, Helvetica, sans-serif;font-size:12px;line-height:14px;font-weight:600;color:#ffffff;mso-line-height-rule:exactly;text-decoration:none;border-radius:3px;">Let's talk</a></td></tr></table></td><td valign="middle" style="font-size:0;line-height:0;vertical-align:middle;"><table role="presentation" cellpadding="0" cellspacing="0"><tr><td valign="middle" style="font-size:0;line-height:0;vertical-align:middle;padding-right:8px;"><a href="https://linkedin.com/in/devraman" style="text-decoration:none;color:inherit;"><img src="https://esigna.app/api/signature-icons/linkedin?c=2865a0&amp;t=square" alt="LinkedIn" width="22" height="22" border="0" style="display:block;border:0;width:22px;height:22px;"></a></td><td valign="middle" style="font-size:0;line-height:0;vertical-align:middle;padding-right:8px;"><a href="https://instagram.com/devraman" style="text-decoration:none;color:inherit;"><img src="https://esigna.app/api/signature-icons/instagram?c=2865a0&amp;t=square" alt="Instagram" width="22" height="22" border="0" style="display:block;border:0;width:22px;height:22px;"></a></td><td valign="middle" style="font-size:0;line-height:0;vertical-align:middle;padding-right:8px;"><a href="https://x.com/devraman" style="text-decoration:none;color:inherit;"><img src="https://esigna.app/api/signature-icons/x?c=2865a0&amp;t=square" alt="X" width="22" height="22" border="0" style="display:block;border:0;width:22px;height:22px;"></a></td><td valign="middle" style="font-size:0;line-height:0;vertical-align:middle;"><a href="https://facebook.com/devramanwrites" style="text-decoration:none;color:inherit;"><img src="https://esigna.app/api/signature-icons/facebook?c=2865a0&amp;t=square" alt="Facebook" width="22" height="22" border="0" style="display:block;border:0;width:22px;height:22px;"></a></td></tr></table></td></tr></table></td></tr></table></td></tr></table>

Atelier

Editorial
Use this template
View HTML source
<!-- esigna editable signature -->
<table role="presentation" cellpadding="0" cellspacing="0" width="460" style="width:460px;border-collapse:collapse;font-family:Arial, Helvetica, sans-serif;font-size:14px;line-height:1.4;color:#252b2d;"><tr><td valign="top" style="font-size:0;line-height:0;"><table role="presentation" cellpadding="0" cellspacing="0"><tr><td valign="top" style="font-size:0;line-height:0;padding-bottom:20px;"><table role="presentation" cellpadding="0" cellspacing="0"><tr><td valign="top" width="286" style="font-size:0;line-height:0;padding-right:28px;"><table role="presentation" cellpadding="0" cellspacing="0" width="286" style="width:286px;"><tr><td valign="top" style="font-size:10px;line-height:18px;font-family:Arial, Helvetica, sans-serif;font-weight:700;padding-bottom:7px;"><span style="display:inline-block;color:#a04d36;">Available for new projects</span></td></tr><tr><td valign="top" style="font-size:31px;line-height:35px;font-family:Georgia, serif;font-weight:400;padding-bottom:7px;"><span style="display:inline-block;color:#252b2d;">Dev Raman</span></td></tr><tr><td valign="top" style="font-size:12px;line-height:18px;font-family:Arial, Helvetica, sans-serif;padding-bottom:7px;"><span style="display:inline-block;color:#64716f;">Freelance Copywriter</span></td></tr><tr><td valign="top" width="42" style="font-size:0;line-height:0;padding-bottom:7px;"><table role="presentation" cellpadding="0" cellspacing="0" width="42" style="width:42px;border-top:3px solid #a04d36;"><tr><td style="font-size:0;line-height:0;">&nbsp;</td></tr></table></td></tr><tr><td valign="top" style="font-size:0;line-height:0;"><table role="presentation" cellpadding="0" cellspacing="0"><tr><td valign="top" style="font-size:11px;line-height:18px;font-family:Arial, Helvetica, sans-serif;padding-bottom:2px;"><span style="display:inline-block;color:#252b2d;"><a href="mailto:dev@devraman.co" style="text-decoration:none;color:#252b2d;">dev@devraman.co</a></span></td></tr><tr><td valign="top" style="font-size:11px;line-height:18px;font-family:Arial, Helvetica, sans-serif;padding-bottom:2px;"><span style="display:inline-block;color:#252b2d;white-space:nowrap;"><a href="tel:6465550117" style="text-decoration:none;color:#252b2d;">(646) 555-0117</a></span></td></tr><tr><td valign="top" style="font-size:11px;line-height:18px;font-family:Arial, Helvetica, sans-serif;"><span style="display:inline-block;color:#a04d36;"><a href="https://devraman.co" style="text-decoration:none;color:#a04d36;">devraman.co</a></span></td></tr></table></td></tr></table></td><td valign="top" style="font-size:0;line-height:0;"><img src="https://esigna.app/templates/faces/freelancer-16d139b047.jpg" alt="Dev Raman" width="118" height="118" border="0" style="display:block;border:0;width:118px;height:118px;border-radius:4px;font-family:Arial, Helvetica, sans-serif;font-size:11px;line-height:13px;color:#64716f;"></td></tr></table></td></tr><tr><td valign="middle" style="font-size:0;line-height:0;vertical-align:middle;"><table role="presentation" cellpadding="0" cellspacing="0"><tr><td valign="middle" style="font-size:0;line-height:0;vertical-align:middle;padding-right:25px;"><table role="presentation" cellpadding="0" cellspacing="0" style="border-collapse:separate;"><tr><td align="center" valign="middle" width="158" height="34" bgcolor="#a04d36" style="width:158px;height:34px;background-color:#a04d36;border-radius:3px;text-align:center;vertical-align:middle;"><a href="https://devraman.co" style="display:block;padding:10px 0;font-family:Arial, Helvetica, sans-serif;font-size:12px;line-height:14px;font-weight:600;color:#ffffff;mso-line-height-rule:exactly;text-decoration:none;border-radius:3px;">Explore my work</a></td></tr></table></td><td valign="middle" style="font-size:0;line-height:18px;vertical-align:middle;"><span style="display:inline-block;vertical-align:top;line-height:0;"><span style="display:inline-block;vertical-align:middle;font-size:10px;line-height:18px;font-family:Arial, Helvetica, sans-serif;color:#a04d36;"><a href="https://linkedin.com/in/devraman" style="text-decoration:none;color:#a04d36;">LinkedIn</a></span><span style="font-size:13px;">&emsp;</span><span style="display:inline-block;vertical-align:middle;font-size:10px;line-height:18px;font-family:Arial, Helvetica, sans-serif;color:#a04d36;"><a href="https://instagram.com/devraman" style="text-decoration:none;color:#a04d36;">Instagram</a></span><span style="font-size:13px;">&emsp;</span><span style="display:inline-block;vertical-align:middle;font-size:10px;line-height:18px;font-family:Arial, Helvetica, sans-serif;color:#a04d36;"><a href="https://x.com/devraman" style="text-decoration:none;color:#a04d36;">X</a></span><span style="font-size:13px;">&emsp;</span><span style="display:inline-block;vertical-align:middle;font-size:10px;line-height:18px;font-family:Arial, Helvetica, sans-serif;color:#a04d36;"><a href="https://facebook.com/devramanwrites" style="text-decoration:none;color:#a04d36;">Facebook</a></span></span></td></tr></table></td></tr></table></td></tr></table>

Studio

Creative
Use this template
View HTML source
<!-- esigna editable signature -->
<table role="presentation" cellpadding="0" cellspacing="0" width="480" style="width:480px;border-collapse:collapse;font-family:Arial, Helvetica, sans-serif;font-size:14px;line-height:1.4;color:#252b2d;"><tr><td valign="top" style="font-size:0;line-height:0;"><table role="presentation" cellpadding="0" cellspacing="0"><tr><td valign="middle" style="font-size:0;line-height:0;vertical-align:middle;padding-bottom:13px;"><table role="presentation" cellpadding="0" cellspacing="0"><tr><td valign="middle" style="font-size:0;line-height:0;vertical-align:middle;padding-right:27px;"><img src="https://esigna.app/templates/faces/freelancer-16d139b047.jpg" alt="Dev Raman" width="132" height="132" border="0" style="display:block;border:0;width:132px;height:132px;border-radius:8px;font-family:Arial, Helvetica, sans-serif;font-size:11px;line-height:13px;color:#64716f;"></td><td valign="middle" style="font-size:0;line-height:0;vertical-align:middle;"><table role="presentation" cellpadding="0" cellspacing="0"><tr><td valign="top" style="font-size:12px;line-height:18px;font-family:Georgia, serif;font-style:italic;padding-bottom:7px;"><span style="display:inline-block;color:#64716f;">Nice to meet you.</span></td></tr><tr><td valign="top" style="font-size:26px;line-height:32px;font-family:Arial, Helvetica, sans-serif;font-weight:700;padding-bottom:7px;"><span style="display:inline-block;color:#252b2d;">Dev Raman</span></td></tr><tr><td valign="top" style="font-size:12px;line-height:18px;font-family:Arial, Helvetica, sans-serif;padding-bottom:7px;"><span style="display:inline-block;color:#64716f;">Freelance Copywriter</span></td></tr><tr><td valign="top" style="font-size:11px;line-height:18px;font-family:Arial, Helvetica, sans-serif;font-weight:700;padding-bottom:7px;"><span style="display:inline-block;color:#755331;">Available for new projects</span></td></tr><tr><td valign="middle" style="font-size:0;line-height:0;vertical-align:middle;"><table role="presentation" cellpadding="0" cellspacing="0"><tr><td valign="middle" style="font-size:0;line-height:0;vertical-align:middle;padding-right:8px;"><a href="https://linkedin.com/in/devraman" style="text-decoration:none;color:inherit;"><img src="https://esigna.app/api/signature-icons/linkedin?c=755331&amp;t=round" alt="LinkedIn" width="24" height="24" border="0" style="display:block;border:0;width:24px;height:24px;"></a></td><td valign="middle" style="font-size:0;line-height:0;vertical-align:middle;padding-right:8px;"><a href="https://instagram.com/devraman" style="text-decoration:none;color:inherit;"><img src="https://esigna.app/api/signature-icons/instagram?c=755331&amp;t=round" alt="Instagram" width="24" height="24" border="0" style="display:block;border:0;width:24px;height:24px;"></a></td><td valign="middle" style="font-size:0;line-height:0;vertical-align:middle;padding-right:8px;"><a href="https://x.com/devraman" style="text-decoration:none;color:inherit;"><img src="https://esigna.app/api/signature-icons/x?c=755331&amp;t=round" alt="X" width="24" height="24" border="0" style="display:block;border:0;width:24px;height:24px;"></a></td><td valign="middle" style="font-size:0;line-height:0;vertical-align:middle;"><a href="https://facebook.com/devramanwrites" style="text-decoration:none;color:inherit;"><img src="https://esigna.app/api/signature-icons/facebook?c=755331&amp;t=round" alt="Facebook" width="24" height="24" border="0" style="display:block;border:0;width:24px;height:24px;"></a></td></tr></table></td></tr></table></td></tr></table></td></tr><tr><td valign="top" width="480" style="font-size:0;line-height:0;padding-bottom:13px;"><table role="presentation" cellpadding="0" cellspacing="0" width="480" style="width:480px;border-top:1px solid #755331;"><tr><td style="font-size:0;line-height:0;">&nbsp;</td></tr></table></td></tr><tr><td valign="middle" style="font-size:0;line-height:18px;vertical-align:middle;"><span style="display:inline-block;vertical-align:top;line-height:0;"><span style="display:inline-block;vertical-align:middle;font-size:11px;line-height:18px;font-family:Arial, Helvetica, sans-serif;color:#252b2d;"><a href="mailto:dev@devraman.co" style="text-decoration:none;color:#252b2d;">dev@devraman.co</a></span><span style="font-size:20px;">&emsp;</span><span style="display:inline-block;vertical-align:middle;font-size:11px;line-height:18px;font-family:Arial, Helvetica, sans-serif;color:#252b2d;"><a href="https://devraman.co" style="text-decoration:none;color:#252b2d;">devraman.co</a></span><span style="font-size:20px;">&emsp;</span><span style="display:inline-block;vertical-align:middle;font-size:11px;line-height:18px;font-family:Arial, Helvetica, sans-serif;color:#252b2d;white-space:nowrap;"><a href="tel:6465550117" style="text-decoration:none;color:#252b2d;">(646) 555-0117</a></span></span></td></tr></table></td></tr></table>

What to include

What to include in a freelancer email signature

Most signatures carry the same basic fields, so what matters is the order and what you leave out. These are the decisions specific to this role.

  1. Say "Freelance" in your title

    Some freelancers hide it, worried it sounds junior. It doesn't. It sets expectations correctly and filters out clients looking for an agency with a project-management layer. "Freelance Copywriter" is clearer and more honest than an invented company name with one employee.

  2. Use the company line for availability or a specialty

    You may not have a company name, but the line is still valuable. "Available for new projects" is a quiet, always-on pitch. "B2B SaaS and fintech" positions you. Leaving it empty wastes the most-read line in the signature after your name.

  3. One contact method you check daily

    Freelancers often list a phone, an email, a Calendly, a LinkedIn, and a Slack handle. That's a decision the client has to make before replying, and friction loses replies. Pick the channel where you respond fastest and make it the obvious one.

  4. A portfolio link that survives a cold read

    Assume the person clicking has no context and thirty seconds. Link to work with the outcomes attached, and skip the raw file dump. If your site's homepage is a wall of text, link the case-studies page instead.

  5. Skip the fake team signals

    "Founder & CEO" over a one-person operation, or a "team@" address that only reaches you, tends to get spotted and costs trust at exactly the wrong moment. Someone hiring a freelancer expects to work with one person, so let the signature say that plainly.

Install

How to add your signature

Copy the HTML above, then paste it into your email app's signature settings.

  • Gmail

    1. Copy the HTML for the template you want.
    2. In Gmail on the web, open Settings (the gear), then See all settings.
    3. On the General tab, scroll to Signature, choose Create new, name it and choose Create.
    4. Click into the signature box and paste (⌘V or Ctrl+V).
    5. Set it as the default for new emails and replies, then choose Save Changes at the bottom of the page.
    Full Gmail guide

  • Outlook

    1. Copy the HTML for the template you want.
    2. New Outlook and Outlook on the web: Settings → Accounts → Signatures.
    3. Choose Add signature, name it and paste into the box.
    4. Tick the boxes to use it for new messages and for replies and forwards, then Save.
    5. Classic Outlook for Windows: File → Options → Mail → Signatures → New, paste, set the defaults, OK.
    Full Outlook guide

  • Apple Mail

    1. Copy the HTML for the template you want.
    2. In Mail on your Mac, open Mail → Settings → Signatures.
    3. Select your account on the left, then choose + below the middle column and name it.
    4. Untick “Always match my default message font”, then paste into the right-hand column.
    5. Pick it in the Choose Signature menu so new messages include it.
    Full Apple Mail guide

FAQ

Freelancer email signature questions

What should a freelancer include in an email signature?

Your name, the service you offer with "Freelance" in it, a portfolio link, and one contact method you check daily. Use the company line for availability or your niche if you don't have a business name. That's enough. Freelance signatures fail from clutter far more often than from missing information.

Should a freelancer use a company name or their own name?

Your own name, unless you've built a brand clients recognize. A single-person LLC with an invented company name reads as an attempt to look bigger, and most clients see through it. Your name plus a clear specialty is more credible and easier to remember.

Should I put my rates in my email signature?

No. Rates belong in a proposal where you can attach scope and context. A number sitting in a signature gets read without any of that, anchors the negotiation before it starts, and goes stale the moment you raise your prices.

Do freelancers need a phone number in their signature?

Only if you want calls. Many freelancers work better asynchronously, and leaving the number off is a legitimate choice that sets the expectation of email. If you do include one, use a mobile you answer. An unanswered number is worse than none.

How do I make a freelance email signature look professional?

Consistent alignment, one accent color, no more than two fonts, and generous spacing. What makes most signatures look amateur is centered text, three colors and a stretched logo. Starting from a ready-made template removes most of those mistakes at once.

Should I add my pronouns to a freelance signature?

It's your call, and it's increasingly common. If you want them, put them next to your name rather than on their own line so the signature stays compact. Some clients read it as a positive signal; very few read it as a negative one.

Make it yours

Make one of these your signature.

Swap Dev Raman’s details for your own, add your headshot or company logo, and put it on every email you send. It’s free.

Create your signatureCopy the HTML instead

Other signature templates

4 templates and advice for each role.